Description
Join an estate planning law firm with a reputation for compassion, expertise, and a dedicated team of professionals. This is a full-time position requiring the employee to be on-site Monday through Friday from 8 AM to 5 PM. The qualified candidate must have strong organizational skills, prior administrative support experience, and the ability to stay organized and efficient despite frequent interruptions. The ideal applicant should also demonstrate a positive attitude and the capacity to empathize with the challenging and often stressful situations our clients encounter.
Responsibilities • Greet clients and visitors in a professional manner, ensuring a welcoming environment and positive experience. • Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate legal staff.
• Manage clerical tasks including scanning, digital filing, opening new files, and preparing mail. • Maintain confidentiality of sensitive information in accordance with legal standards. • Perform other administrative duties as assigned to support the smooth operation of the office. • Heavy client contact in person and via phone. • Open, sort, file, and direct mail to the appropriate legal staff. • Prepare conference rooms for meetings.
• Proof and format legal documents.
• Prepare for and assist with client signing appointments.
• Notarize documents.
• Communicate with clients to assist in obtaining documentation and information, provide case status, and answer questions.
Requirements • Previous experience as a receptionist or in an administrative role within a legal setting is preferred but not required. • Strong clerical and administrative skills with attention to detail. • Proficient in using office software and equipment.
• Excellent written and verbal communication skills; ability to write clearly and concisely. • Strong organizational skills with the ability to manage multiple tasks simultaneously. • Ability to maintain professionalism under pressure while providing exceptional client service. • A proactive attitude towards problem-solving and willingness to learn.
Benefits • Health insurance • Dental insurance
• Optical insurance
• 401(k)
• Paid Time Off
• Sick Time
• Opportunity for long-term growth and upward mobility