Jesus Calls
Website:
jesuscalls.org
Job details:
Job description:
We are looking for a highly organized and detail-oriented Media Admin to provide administrative and coordination support to the Media team. The role involves managing schedules, documentation, production coordination, communication, records, and day-to-day administrative activities to ensure smooth media operations.
Key Responsibilities
- Provide administrative and coordination support to the Media department.
- Coordinate schedules for productions, shoots, recordings, meetings, and media activities.
- Maintain production calendars, schedules, team assignments, and activity trackers.
- Coordinate with producers, directors, artists, technical teams, editors, and other departments.
- Prepare and maintain production-related documents, reports, checklists, and records.
- Coordinate studio, equipment, location, transport, and other production requirements.
- Maintain records of media assets, projects, content, and production-related documentation.
- Track project progress, pending tasks, approvals, and deliverables.
- Assist in coordinating shoots, events, programs, recordings, and special productions.
- Handle internal and external communication related to media activities.
- Prepare meeting agendas, minutes, action points, and follow-up reports.
- Coordinate purchase requests, invoices, quotations, and vendor-related documentation.
- Maintain records of vendors, freelancers, artists, production teams, and service providers.
- Support travel and accommodation arrangements for production teams when required.
- Assist the Media Head/Manager with reports, presentations, data, and administrative requirements.
Required Skills
- Excellent coordination, communication, and follow-up skills.
- Strong organizational and time-management abilities.
- Good knowledge of MS Office – Excel, Word, PowerPoint, and Outlook/Email.
- Ability to maintain accurate records and prepare reports.
- Good attention to detail.
- Ability to coordinate with multiple teams and manage multiple tasks simultaneously.
- Good understanding of media/production workflows.
- Ability to work under pressure and meet tight deadlines.
- Strong interpersonal and problem-solving skills.
Qualification & Experience
- Bachelor's degree in Any Discipline / Media / Mass Communication / Business Administration.
- 2–5 years of experience in media administration, production coordination, media operations, or a similar role.
- Experience working in a media, television, digital, production house, or creative environment will be preferred.
Key Competencies
Media Coordination | Production Administration | Scheduling | Documentation | Team Coordination | Vendor Coordination | Reporting | Follow-up | Event & Shoot Coordination | MS Office | Time Management
- Ensure timely follow-up with concerned teams and vendors.
- Maintain confidentiality of media projects, content, and organizational information.
Benefits:
- Health insurance
- Leave encashment
- Provident Fund
Work Location: In person
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