MARION COUNTY PUBLIC SCHOOLS

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Legal Assistant 1 - Temporary - District Attorney's Office

Salary

$46k - $62k

Min Experience

2 years

Location

Salem, Oregon, United States

JobType

full-time

About the job

Info This job is sourced from a job board

About the role

About the Department

The mission of the District Attorney's Office is to seek justice through:

  • Promoting accountability for criminal offenders.
  • Interpreting, enforcing and executing law.
  • Responding to the concerns of victims and the public; and
  • Working cooperatively with members of the justice system.

GENERAL STATEMENT OF DUTIES
Independently performs a variety of responsible administrative legal support activities according to established practice and procedures.
 
SUPERVISION RECEIVED
Works under the supervision of a Legal Assistant Supervisor, who assigns work, sets goals, and reviews work for accuracy, completeness, and compliance with department policies and goals.
 
SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this classification.

Position Duties

  • Phone, walk –in and electronic contacts.

  • Receive and handle information & correspondence.

  • Answer questions using computer information.

  • Refer calls.

  • Explain policies and procedures to public.

  • Performs other duties as assigned.

  • Type dismissals and perform computer data entry for DUII diversions.

  • Maintain and keep death reports up to date, route death reports, handle Medical Examiner electronic reports.

  • Process no-action dispositions and route to Oregon State Police.

  • Backup to Grand Jury, Calendar and Discovery and/or cross-train in other Legal Secretary 1 positions where the business need is greatest. 

  • Miscellaneous projects. 

  • Outgoing mail – order supplies and sort, bundle, and prepare for daily pick up.

  • Pull and file DA files.

  • Processing signed orders report.

  • Closed mail/filing.

  • Backup for go-list.

  • Monitor and manage incoming e-mails on the MCDA general e-mail.

  • Create and manage EDP list.

  • Other duties as assigned by your supervisor.

Minimum Qualifications

EXPERIENCE AND TRAINING
  1. High school diploma or equivalent; AND
  2. Two years of experience in office and secretarial work; OR
  3. Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

PREFERENCS
  • Supplemental secretarial training courses
SPECIAL REQUIREMENTS
  • This position requires possession of, or obtain within 30 days of hire, Law Enforcement Data System (LEDS) certification.
  • Must pass a criminal history background investigation, which includes fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this classification.
  • This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen, including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at:http://apps.co.marion.or.us/APAP/policy.aspx?p=policy&pid=518.
  • This assignment is represented by a union.
  • This is a full-time temporary position, which is eligible for overtime.
  • Typical Work Schedule:  Monday through Friday, 8:00 am - 5:00 pm or to be determined, with flexibility depending upon the needs of the department and program.

KNOWLEDGE, SKILL AND ABILITIES
Knowledge of modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general record/bookkeeping practices; modern office equipment and machinery and their intended use; a variety of computer systems and software.

Skill and abilities to accurately and effectively perform the various assigned tasks and duties following general procedures and program policies; meet and assist the general public and staff in a courteous and professional manner; use tact and judgment in dealing with the public concerning sensitive and confidential matters; understand and effectively follow oral and written instructions, communications, and procedures; apply newly assigned procedures and practices to specific work assignments; type accurately and at an acceptable rate of speed; access and use various computer systems and software; make decisions independently in accordance with established policies; provide backup to other positions as needed.

About the company

Local government providing public services to Marion County residents.

Skills

Office suite