Alliance Recruitment Agency
Website:
alliancerecruitmentagency.com
Job details:
Hi Connection,
Greetings!!!
We have urgent opening for Manager-Conference
Location-Ahmedabad
Budget - Between(12-15LPA)
Qualifications
Master's degree in Management, Event Management, Marketing, Communications, Business Administration or a related discipline.
Key Responsibilities
Conference Portfolio Management
• Lead the planning and execution of annual conference portfolio, including flagship conferences, practice-focused conferences and centre-led events.
• Develop annual calendars, implementation plans and delivery milestones aligned with institutional priorities.
• Monitor progress across the portfolio, anticipate risks and ensure successful delivery against agreed objectives.
• Capture learnings and strengthen long-term capability to manage and grow nationally recognised conferences.
• Develop standard operating procedures, workflows and governance frameworks for conference management.
Programme & Event Delivery
• Translate academic vision into professionally managed conferences by working closely with faculty, organising committees and research centres.
• Oversee registrations, venue management, logistics, hospitality, exhibitions and on-site operations.
• Ensure every conference delivers a high-quality experience for speakers, delegates and partners.
Partner & Sponsorship Management
• Manage any partners or event management organisations that may choose to work with, ensuring contractual deliverables, budgets, timelines and quality standards are met.
• Develop and manage the sponsorship pipeline in collaboration with the PCO and Conference Committee.
• Build long-term relationships with sponsors, industry partners and service providers while maintaining sponsor records within systems.
• Facilitate sponsorship approvals in accordance with governance processes.
• Build and maintain institutional repositories of sponsors, speakers, vendors and conference documentation.
Speaker & Stakeholder Engagement
• Coordinate and assist with the identification, invitation and participation of national and international speakers.
• Manage speaker communications, travel, hospitality and honoraria.
• Liaise with government agencies, professional bodies, institutional partners and advisory groups to strengthen conference programmes and collaborations.
Financial & Performance Management
• Ensure sound financial management of conferences and events.
• Prepare conference budgets, financial projections and event-wise P&Ls in collaboration with the Finance team.
• Monitor revenues, sponsorship collections and expenditures against approved budgets.
• Track performance through regular reporting and recommend corrective actions where required.
Key Performance Indicators
• Successful delivery of the conference portfolio
• Sponsorship mobilisation and partnership development
• Delegate registrations and participant satisfaction
• Revenue generation and budget adherence
• Quality of conference delivery
• Growth of institutional partnerships
• Development of conference systems and organisational capability
• Brand visibility and impact of conferences
Experience
• Minimum 8–10 years of progressively responsible experience in conference management, large-scale events, institutional partnerships or related fields.
• Demonstrated experience in managing conferences involving multiple stakeholders, sponsors and external partners.
• Experience in sponsorship development, programme management and budget administration.
• Exposure to academic, government, research or professional institutions will be an advantage.
• Experience in managing Professional Conference Organisers (PCOs) or comparable event agencies is desirable.
Competencies
• Strategic and entrepreneurial thinking
• Conference and programme management
• Sponsorship development and partnership management
• Financial planning and commercial orientation
• Stakeholder engagement and negotiation
• Project management and execution excellence
Communication and influencing
• Fluency in English and Hindi (Gujarati is an added advantage)
Reporting Relationship
Reports to: Head Admin
If Interested Please share your resume on akanksha@alliancerecruitmentagency.com
Click on Apply to know more.
