Blue Dart
Website:
bluedart.com
Job details:
Job Title
Manager – Administration
Function
Administration / Corporate Services
Reports To
Manager – Procurement, Real Estate & Admin
Location
HQC
Travel Required
25% þ 50% ☐ 75% ☐
About DHL Blue Dart Express India:
Blue Dart Express Limited, a listed company, is a leader in courier, integrated air express package distribution, and eCommerce in South Asia, offering a wide range of logistics solutions. Founded in 1983, it is recognised for reliable, time-bound, and secure delivery services across 55,000+ locations in India as well as internationally. Its competencies span across evaluation and contracting, planning and transition, delivery and execution, and specific service capabilities. We pride ourselves on innovation, digitalization, service excellence, and creating long-term partnerships with our clients, enabling businesses to thrive in the fast-paced logistics environment and ever-evolving supply-chains. It wholly-owns India’s only scheduled air cargo airline, Blue Dart Aviation Limited, since May 1994, and the Concorde Air Logistics Limited, a transport, storage, and communications business, since May 2004.
Blue Dart Express Limited is a part of the DHL Group's DHL eCommerce division, leveraging this global logistics leader’s network across 220 countries and territories to provide comprehensive express and logistics solutions to our clients. Our robust network and unmatched infrastructure have positioned the Blue Dart brand as a key India-grown logistics player with an unmatched and phenomenal global outreach rooted in the DHL brand of its majority shareholder.
We are proud to be consistently ranked among
India’s Top 100 Great Places to Work, combining it with DHL Group’s Top Employer certification. Being an
Employer of Choice is not just a goal; it’s a fundamental part of who we are, committed to creating a workplace where people are valued, empowered, and wear the sobriquet “Blue Darter” with honour.
If you are looking to join a purpose-led, people-first, company that shapes India’s supply-chains with integrity and safety,
Blue Dart is where you belong. Blue Dart offers competitive compensation and comprehensive benefits, access to cross-functional, succession planning and global career paths, and strong culture of recognition.
Position Overview:
The Manager – Administration is responsible for ensuring seamless administration and facility operations at HQC by overseeing office infrastructure, vendor management, compliance adherence, budgeting, and employee support services.
The role ensures operational continuity, governance compliance, cost optimization, and a safe, efficient working environment while supporting strategic initiatives within Procurement, Real Estate, and Administration functions.
Job Purpose:
To manage end-to-end administration and facility operations at HQC, ensuring operational efficiency, statutory compliance, vendor governance, cost control, and high service standards to support uninterrupted business operations.
Key Roles & Responsibilities:
Office & Facility Management
- Ensure smooth day-to-day functioning of office operations, housekeeping, and facility upkeep.
- Oversee maintenance of office infrastructure, utilities, electrical systems, HVAC, security systems, and workspace allocation.
- Manage repairs, renovations, and Annual Maintenance Contracts (AMCs).
- Ensure infrastructure readiness for business expansion or workspace restructuring.
Vendor & Contract Management
- Identify, evaluate, and onboard vendors for facility management, security, housekeeping, office supplies, transport, and related services.
- Manage vendor contracts, SLAs, renewals, and performance tracking.
- Ensure compliance with procurement policies and cost competitiveness.
- Drive periodic vendor reviews and service-level assessments.
Administration Operations
- Oversee inventory management of office supplies, equipment, and consumables.
- Supervise travel coordination, hotel bookings, transport management, and courier services.
- Maintain documentation and record-keeping systems for admin-related activities.
- Oversee front desk, reception services, and communication infrastructure.
Compliance & Safety
- Ensure adherence to statutory compliance requirements, audits, and corporate governance standards.
- Liaison with government authorities and regulatory bodies as required.
- Oversee workplace safety standards, fire safety systems, emergency preparedness, and periodic drills.
- Coordinate with internal audit teams and ensure closure of audit observations.
Budgeting & Cost Control
- Support preparation and management of annual administration budgets.
- Track monthly expenditure against approved budgets.
- Implement cost-saving initiatives and process efficiencies.
- Provide periodic MIS and performance reports on admin operations.
Team & Stakeholder Management
- Supervise and guide admin support staff, housekeeping, transport, and security personnel.
- Coordinate with internal stakeholders for office-related requirements.
- Ensure service excellence and prompt grievance resolution.
Employee Support & Engagement
- Facilitate onboarding support including seating, ID cards, access cards, and asset allocation.
- Support internal meetings, events, town halls, and leadership visits.
- Address employee concerns related to infrastructure and admin services.
Qualifications & Experience:
Education:
- Bachelor’s degree in Business Administration / Management / Commerce or related field
Experience:
- 3–5 years of experience in administration, facility management, or corporate services
- Experience in managing vendors, contracts, and compliance processes
- Exposure to corporate office environment preferred
- Experience in logistics or large corporate environments will be an advantage
Skills & Capabilities:
Technical Skills:
- Facility & Office Management
- Vendor & SLA Management
- Budget Tracking & Cost Control
- Compliance & Audit Coordination
- Contract & Documentation Management
- MS Office (Excel, Word, PowerPoint)
Key Competencies:
- Strong coordination and communication skills
- Stakeholder management
- Operational discipline
- Problem-solving and decision-making
- Planning & time management
- Service orientation
Key Performance Indicators:
KRAs
KPIs
Facility Operations
Zero operational disruptions due to admin gaps
Vendor Performance
SLA adherence & periodic performance reviews
Budget Control
Admin spend within approved budget
Compliance
Timely audit closure & zero major compliance gaps
Service Efficiency
Employee satisfaction on admin support
Infrastructure Readiness
Timely completion of repairs & maintenance
Why join DHL Blue Dart?
When you join us, you’re not just taking a job—you’re becoming part of a purpose-led movement that’s reshaping the future of logistics across India and the world. At Blue Dart, we don’t just deliver parcels—we deliver excellence, innovation, and opportunity every day.
Here’s what makes us stand out:
- Great Place to Work® Certified—a testament to our people-first culture, inclusive environment, and commitment to your growth and well-being.
- Competitive pay and performance-linked rewards that truly recognize your impact.
- Structured learning, global exposure, and on-the-job coaching to help you grow faster than ever.
- Best-in-class benefits—from comprehensive medical cover (including optional parental care) to financial wellness and generous time off.
- A culture that celebrates diversity, innovation, and bold thinking—where your voice is heard and your contributions matter.
- Global career paths across the DHL Group, opening doors to opportunities in 220+ countries and territories.
- The pride of working with India’s most awarded logistics brand, trusted by millions and driven by purpose.
This is your chance to do meaningful work, build a career without borders, and thrive in a company that’s not just a logistics leader—but a Great Place to Work.
Come grow with us.
Disclaimer:
At Blue Dart Express Limited, all recruitment is conducted through a fair, transparent, and merit-based process aligned with our commitments to Human Rights and Diversity, Equity, Inclusion & Belonging (DEIB).
Blue Dart does not request or accept any fees, deposits, or payments from candidates at any stage of the recruitment or onboarding process. Any such request is fraudulent and unauthorized.
Blue Dart shall not be responsible for any loss arising from such fraudulent activity. For verification, candidates may write to bdjobs@bluedart.com.
Click on Apply to know more.