About the Department
The Los Angeles Homeless Services Authority (LAHSA) seeks motivated professionals who want to use their talents and skills to make a difference. Our 750+ FTE staff are adaptive problem solvers and passionate about enriching people’s lives. If you are mission-driven, dedicated to superior service and support, can diligently work independently and in a collaborative environment, join our team. LAHSA is leading the fight to end homelessness in LA County. Here, not only would your work have a real impact on the community, but we also offer a comprehensive and competitive benefits package.
Created in 1993, LAHSA is a joint powers authority of the city and county of Los Angeles. As the lead agency in the HUD-funded Los Angeles Continuum of Care, we coordinate and manage over $300 million annually in federal, state, county, and city funds for programs providing shelter, housing, and services to people experiencing homelessness.
The Acting CFO serves as LAHSA’s Commission Treasurer and Auditor-Controller and is responsible for overseeing all fiscal activities and maintaining the overall integrity of fiscal data. With a staff of approximately 500+ and an annual budget of approximately $600,000,000, this person directs all the internal fiscal operations of a complex governmental and multiple grants accounting system. The CFO also provides monthly financial reports to the LAHSA Commission. Executive in Charge over three departments: Finance; Contracts & Procurement; and Compliance.
The functions listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.Position Duties
- Preparation and submission of LAHSA’s annual budget to Commission for approval.
- Develop, negotiate and advocate for LAHSA’s budget with the Commission and current and potential funders.
- Monitor budget-to-actual expenditures globally and on a per-grant basis.
- Proactively inform management and the Commission monthly on budget progress and any need for revisions.
- Nurture relationships with members (elected officials) and staff of the City and County of Los Angeles, State Legislature, Congress, state, and federal agencies in support of LAHSA priorities.
- Manage request for data, information, and other requests from elected official offices, government agencies and other stakeholders.
- With input and in collaboration with other Departments, draft and prepare reports to be submitted to the City and County of Los Angeles on LAHSA’s management and implementation of homeless strategies.
- Build and maintain relationships with public and private partners to help broaden LAHSA’s engagement of the community and other stakeholders focused on addressing homelessness.
- Leads in financial and administrative crisis management efforts, including rapid risk assessment, cross-departmental coordination, and implementation of emergency controls and continuity procedures during acute operational, fiscal, or external events impacting LAHSA.
Treasury
- Entrusted with authority for all funds on deposit.
- Adherence to approved investment policy – excess funds in longer-term instruments.
- Ensures sufficient cash balances for cash flow needs.
- Monitor/verify cash balances for each grant/source.
- Reconcile cash balances monthly – investigate discrepancies, bring notice to the Executive Director, and/or the Finance, Contracts and Grants Management Committee of the Commission.
Accounting
- Appropriate management of financial data – correct, appropriately charged, provide as a tool for decision-making by management.
- Continual assessment of the organization’s accounting system to ensure it is appropriately meeting the needs of LAHSA.
- Prepare and present monthly financial statements – organization-wide and on a per-grant basis, to provide assurance and an overview of financial operations.
- Submit to the City and the County of Los Angeles complete written reports of LAHSA’s financial activities within 90 days after the fiscal year ends.
- Ensure an independent CPA completes an annual audit of accounts and records.
- Ensure compliance with Single Audit regulations.
Disbursement Officer
- Review/approve all LAHSA Payments – ensure appropriate, eligible, charged to correct sources, adequate justification/support provided.
- Oversee preparation of checks – ensure appropriate approvals, supporting documentation, and appropriations of disbursements.
- Ensure sub-recipients are paid as per contractual requirements.
Fiscal Policy
- Continual development, implementation and communication/training of fiscal policies, accounting procedures, automated accounting system, and cost allocation plan for LAHSA and sub-recipients.
- Ensure appropriate internal controls are in place at LAHSA –accounting procedures, segregation of duties, security of fixed assets, etc.
- Oversee the maintenance of the LAHSA Fiscal Manual as needed.
- Oversee the maintenance of the Contractor’s Accounting Handbook as needed.
Auditor
- Oversee the annual audit and prepare year end financial statements.
- Oversee the monitoring and compliance program to ensure sub-recipient fiscal performance and reporting, through fiscal monitoring.
- Ensure sub-recipient compliance with grant requirements and accounting regulations: GAAP, FASB, 2CFR Part 200, etc.
- Ensure that any non-compliance or control weaknesses identified by monitoring teams is provided to sub-recipient and to LAHSA management for appropriate action.
- Ensure LAHSA’s books and records are in order and in compliance with all funder’s requirements, and are open to inspection at any time.
Staffing/Organizational Structure
- Manage departmental staff of approximately 100.
- Assess the organizational structure of the agency’s fiscal department, including the functions and qualifications of all staff, to ensure LAHSA has the capacity to function effectively.
Minimum Qualifications
- Fund accounting and fiscal grants management of federalfunds
- 2 CFR Part 200 and general ledger management andmaintenance.
- Team-based projectmanagement.
- Homeless funding regulations, requirements and procedures, including HUD Continuum of Care, Emergency Solutions Grants and Community Development BlockGrants.
- Intermediate and advanced level of computer software programs specifically, Microsoft Office (Word, Excel, Access, Power Point and Outlook) and the internet.
Ability To:
- Build successful, collaborative relationships at all levels of LAHSA, as well as with contractors and other stakeholders.
- Work well in a team-based, project management-oriented system.
- Serve as a team leader with a collaborative, straightforward approach to monitoring and compliance.
- Plan, organize and implement projects/tasks according to priority.
- Review documents for completeness, accuracy, authorization and regulatory and procedural compliance.
- Analyze compliance problems and recommend solutions.
- Work well under pressure to meet inflexible deadlines.
- Communicate effectively both orally and in writing using correct, standard rules of English.
- Write and present reports.
- Maintain accurate records and files.
- Work independently and exercise initiative and sound judgment.
Other Qualifications
- Proficient in office software such as Microsoft Office (Word, Excel, Access and Outlook).
- Working knowledge of project management software (MS Project) and the Internet.
- A valid Driver’s License is required.
Schedule: The Chief Executive Officer or designee may change the schedule of positions between hybrid and onsite, as necessary to accomplish LAHSA's business needs.
Additional Information: LAHSA has adopted a hybrid telework policy requiring employees to work onsite at our Los Angeles office a minimum of two (2) days per week. Applicants must be able to meet this onsite requirement, with or without a reasonable accommodation. LAHSA is committed to providing equal employment opportunities and reasonable accommodations to qualified individuals with disabilities. If you require an accommodation, please contact Human Resources at humanresources@lahsa.org to initiate the interactive process.
Residency Requirement: This position requires the employee to reside within the State of California. Proof of residency may be requested as part of the onboarding process to ensure compliance with organizational and operational requirements.
Applicants may make a reasonable accommodation request for this job by calling the Human Resources Department at (213) 683-3333; or via email at humanresources@lahsa.org.
We are an Equal Opportunity / E-Verify Employer