Coordinator, Event Experience

Coordinator, Event Experience

Events - New York City, New York

Location: New York City

Reporting To: Director, Event Experiences

Contract Term: Full time, Permanent

About LIV Golf

The LIV Golf League is the world’s only global golf league featuring 13 teams, a 14-tournament schedule, and many of the world’s best golfers. Launched in 2022, the League was designed to expand the sport on a global level and create new value within the golfing ecosystem while enhancing the game’s societal impact. A landmark investment by LIV Golf also launched The International Series, a set of 10 enhanced events sanctioned by the Asian Tour, with elevated prize funds in world-class destinations, offering a pathway for leading professional and amateur golfers from around the world into the LIV Golf League. Hall of Fame golfer and renowned businessman, Greg Norman, is the League’s first and founding CEO and Commissioner. Only three years into operations and with tournaments across North and Latin Americas, Asia, Australia, the Middle East and Europe, LIV Golf remains committed to developing the sport at every level and exposing more people to the positive virtues of the game through its unique blend of intense competition and entertainment.

History

LIV Golf launched in 2022 as an eight-event ‘Invitational Series.’ 2023 saw the inaugural LIV Golf League host 14 events around the world, from Adelaide to Chicago, Andalucía to Singapore, as well as launch the game’s first Team franchises, captained by some of golf’s most decorated superstars.

The format, respecting the history and traditions of the game, has been optimized for modern day sports fans; 3-days, 54 holes, no cut, shotgun start, offering a faster pace-of play to drive engaging storylines and offer an immersive fan experience.

The events, each wholly owned and operated by LIV Golf and broadcast around the world to over 300million homes, deliver a family-friendly environment, festival-style atmosphere, evening concert entertainment and world-class competition; a combination that is unique to the world of golf.

In 2024, LIV Golf will further expand the reach of the League, splitting the schedule between some of the most iconic venues across Asia, Europe and the Middle East with decorated venues in the US. The full player pathway, created in partnership with the Asian Tour, also launches, with the game’s first ever player Promotion and Relegation, and Player Transfer Window, as the holistic integration of LIV Golf is fully delivered.

Away from the entertainment on the course, LIV Golf is dedicated to enhancing the wellbeing of the communities it visits through its ground-breaking social impact and sustainability strategy, ‘Potential, Unleashed’, reflecting the league’s commitment to giving back and improving the world through golf.

Role Objective:

As the Event Experience Coordinator at LIV Golf, you will play a key role in supporting the delivery of events and enhancing fan experiences. Your role will assist with the daily coordination, tracking, and execution of event and activation needs across the league. You will organize communications within the department and with external partners, ensuring projects stay on schedule.

Responsibilities:

• Oversee workflow reports on Monday.com related to relevant suppliers
• Assist Event Managers with registration processes for tournament functions including creation of event registration forms, tracking of RSVPs and managing guest lists for tournament functions.
• Oversee event check-in processes, including training and managing brand ambassadors
• Act as a support role for execution of the Fan Village at tournaments requested to attend
• Support the planning and execution of league-wide events surrounding tournaments
• Assist with gifting ideas, obtaining quotes, and ordering and delivery processes. Communicate statuses and obtain appropriate approvals prior to placing orders.
• Assist with league-wide gifting program, including tracking items, inventory management, gifting lists, room drops, and repurposing items for future events. Maintain detailed tracking of gifting inventory and usage across each tournament.
• Handle inquiries from vendors and event suppliers, identifying potential beneficial partnerships
• Assist with upkeep of standard operating procedure manuals across the department.
• Work with internal departments to understand team and partner objectives for the Event Experience team to effectively deliver across events and fan experiences
• Support with creation of presentation decks surrounding fan initiatives
• Coordinate with internal teams to ensure seamless execution of events
• Provide exceptional services by anticipating needs and resolving any issues that may arise
• Maintain accurate records of event requests and needs for execution
• Handle special accommodations and experiences for VIP guests and stakeholders.

Experience

• Experience tracking and coordinating diverse event requirements
• Knowledge in tracking event metrics and reporting
• Experience in creating comprehensive guest communication documents detailing all facets of an event
• Strong analytical and problem-solving skills with a focus on data-driven decision making.
• Exceptional customer service skills, ensuring the satisfaction of internal and external stakeholders.
• Ability to thrive under pressure, meets deadlines, and proficiently use event management software and Microsoft Office Suite.

Required Skills

• Strong organizational and project management skills
• Excellent verbal and written communication skills
• Exceptional attention to detail
• Flexibility and adaptability
• Ability to be proactive and take initiative
• The ability to collaborate and communicate on-going project statuses effectively
• Ability to manage and prioritize multiple responsibilities in fast paced environment
• Positive attitude and team player mentality

The hiring range for this position in New York ranges from $61,000.00-$65,000.00 USD. LIV Golf Investments is an equal opportunity employer that is committed to diversity and inclusion in the workplace and the equal treatment of all current and prospective employees. We prohibit discrimination and harassment of any kind based on age, gender, disability, religion or belief, sexual orientation, marital status, pregnancy, race, ethnicity, or any other status protected by the laws or regulations where we operate. This policy applies to all employ0ment practices within our organization, including hiring, recruiting, promotion, termination, leave of absence, compensation, benefits, training, and apprenticeships. LIV Golf Investments makes hiring decisions based solely on qualifications, merit, and business needs at the time.