Executive Assistant (all genders)

About Lingoda

Founded 12 years ago, Lingoda addresses a pressing global challenge: meeting the demands of growing economies and aging populations through the mobility of global talent. Driven by its mission "to empower global talent with the language, cultural, and technical skills for integration and success", Lingoda has established itself as a leader in education.

What We Do

Lingoda’s highly effective Small Group Learning Model is delivered via over 800,000 classes a year, powered by 2,400 qualified teachers and a unique proprietary curriculum designed to help learners achieve their goals, whether that be career progression or integration into a new country

Who We Serve

A rapidly growing and ambitious company, Lingoda operates in both B2B and B2C: while the B2B business has a strong focus on the healthcare sector in Germany and a credible ambition to expand into other professions and geographies, Lingoda’s B2C business has a global presence, teaching German, English, Spanish, French, and Italian to students worldwide

Learning a language with Lingoda is a rewarding experience, made possible by us Lingodies who support our students every step of the way. We’re committed to living the learning journey alongside them to create a world of connection and opportunity.

Why Join Us?

Joining Lingoda means becoming part of a team that’s committed to getting better, together. We foster an inclusive culture of bravery, curiosity, and growth, where insight turns into action, and every team member contributes to igniting positive change.

Be part of our journey to transform lives through education.

We are seeking an Executive Assistant (all genders) based in Berlin, Germany. The role is available part time, but on a 5 day week basis

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Your mission with

us:As the Executive Assistant, you will play a crucial role in managing the daily logistics for the CEO, as well as the Founder and the CFO, ensuring that their time, focus and energy are maximized for efficiency and aligned with the company’s most important priorit

Your Tasks

Team & Executive Support

• Calendar Management: Coordinate and manage the executives' calendars, ensuring that appointments, meetings, and events are scheduled efficiently and in alignment with priorities
• Travel logistics & coordination: Organize and manage all travel logistics, including booking flights, accommodations, transportation, and detailed itineraries, ensuring all logistics are handled with precision
• Meeting & Event Organization: Schedule and coordinate internal and external meetings, prepare agendas, handle logistics, and ensure that all relevant parties are involved, as well as that and all necessary materials and documentation are available
• Communication Liaison: Act as a liaison between the executives and internal/external stakeholders, managing email correspondence, scheduling meetings and responding to inquiries in a timely and professional manner.

Operational Efficiency

• Document & File Management: Organize and maintain important business documents, contracts and communications, ensuring confidentiality and easy access when needed.
• Expense & Financial Support: Assist in processing and tracking the executives' expenses, ensuring all receipts and documentation are properly filed.
• Event Planning: Support in organising internal team events, such as Leadership Days, and other special occasions as needed.

What you bring to Lingoda

• Proven experience supporting CEO and C-level or senior executives, ideally in a high-growth or international company
• Exceptional organizational skills, with passion for detail and problem-solving mentality when faced with challenges
• Proactive mentality and ability to anticipate the needs of the executive team
• Strong time management skills and ability to handle multiple tasks simultaneously
• Outstanding written and verbal communication skills
• Trustworthiness and professionalism in dealing with confidential matters
• Excellent written and verbal communication in English; German language proficiency B2 (or higher)
• High proficiency with Google Workspace, Zoom, Slack, and project management tools

What you can expect from Lingoda

• Approachable leaders and transparent communication - every voice counts at Lingoda
• Company events and colleagues who are always happy to socialise + budgets towards team building events
• An inclusive environment with great team spirit and passion for languages
• A well-structured and exciting onboarding process to set you up for success
• The possibility to work remotely from your home or in the office located in the heart of Berlin
• Learning & development opportunities
• Free access to our language classes
• Mental Health benefits
• Corporate benefits & pension funds
• Discounts on Urban Sports memberships (EU)
• Public Transport discounts in Berlin
• 30 vacation days per year
• Free snacks & drinks at the office
• The modern hardware necessary for your work (n/a for freelancers)
• Flexible working hours

Does that sound exciting? Then, send us your CV right away!

We are looking forward to hearing from you!

Your contact person for the position is Maria

Lingoda is dedicated to promoting diversity and inclusion in the workplace. As an equal opportunities and affirmative action employer, we strive to create a workforce that reflects the diversity of our user base. Our commitment ensures that every applicant is assessed on the basis of their skills and qualifications, regardless of age, gender identity, ethnicity, sexual orientation, disability, or religion.

We ask that you please apply directly via the link provided in the job description or directly on our website. Due to GDPR regulations, applications sent otherwise will not be considered.

Please note that if you are based outside of Germany that only a freelance contract can be offered. All our contracts whether freelance or regular German employment contract start on a 2 year time period