Divo
Website:
divo.in
Job details:
Position Summary
We are seeking a detail-oriented and highly organized Legal Operations and Contract Management Executive to support the organization's contract lifecycle management process. This role does not require a legal qualification but requires excellent coordination, documentation, and administrative skills. The successful candidate will work closely with business teams, management, and the legal function to ensure agreements are initiated, tracked, executed, and maintained efficiently through our contract management platform.
Key Responsibilities
- Coordinate with internal business teams to collect all required information for initiating agreements.
- Create and initiate agreement requests through SpotDraft or other contract management platforms.
- Track the progress of agreements from initiation through review, approval, execution, and completion.
- Follow up regularly with business teams, management, and relevant stakeholders to ensure timely closure of agreement-related activities.
- Maintain an accurate tracker of all agreements, including their status, timelines, renewals, and execution details.
- Organize and maintain a centralized repository of executed agreements and related legal documents, ensuring proper version control and easy retrieval.
- Coordinate with internal stakeholders to obtain signatures and facilitate the execution process.
- Monitor pending agreements and proactively send reminders to ensure timely action from concerned stakeholders.
- Assist in maintaining contract records, reports, and dashboards for management review.
- Support the legal team with administrative tasks related to documentation, agreement management, and process coordination.
- Ensure adherence to internal contract management processes and documentation standards.
- Assist in identifying process improvements to streamline agreement management workflows.
Required Skills & Qualifications
- Bachelor's degree in any discipline.
- 2+ years of experience in administration, operations, project coordination, documentation, or contract administration.
- Prior experience with contract lifecycle management (CLM) platforms such as SpotDraft is an added advantage.
- Excellent organizational and time management skills.
- Strong follow-up and stakeholder coordination abilities.
- Good written and verbal communication skills.
- High attention to detail and accuracy in maintaining records.
- Proficiency in Microsoft Excel, Google Sheets, Microsoft Office, and document management tools.
- Ability to manage multiple tasks and prioritize work effectively.
Preferred Attributes
- Strong sense of ownership and accountability.
- Ability to work independently while coordinating with cross-functional teams.
- Process-oriented mindset with excellent documentation practices.
- Comfortable handling confidential information with discretion.
- Proactive, responsive, and capable of managing deadlines in a fast-paced environment.
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