Kani Solutions Inc
Website:
kanisolutions.com
Job details:
Job Title: Billing Specialist
Location: Bengaluru, Karnataka
Hire Type: Permanent Hire with Kani Solutions India Pvt Ltd
Legal Operations Billing Specialist
About the Role
The Legal Operations Billing Specialist supports the day-to-day administration of legal billing, vendor management, and matter-related financial processes for a global Legal organization. This role works closely with others in Legal Operations to ensure invoices are submitted, reviewed, processed, and tracked accurately and on time.
The ideal candidate is detail-oriented, highly organized, and comfortable working with data and financial systems in a fast-paced environment.
What You'll Do
Invoice Processing & Billing Administration
• Review legal invoices for completeness and compliance with billing requirements.
• Route invoices for approval and monitor workflow completion.
• Address billing inquiries from law firms, vendors, attorneys, and internal stakeholders.
• Coordinate invoice corrections and resubmissions when needed.
• Monitor invoice aging and help ensure timely payment processing.
• Maintain billing records and supporting documentation.
Matter & Vendor Administration
• Assist with the setup and maintenance of legal matters, vendors, and law firm records.
• Update billing rates, matter information, and vendor details within legal systems.
• Support law firm onboarding and vendor administration activities.
• Maintain accurate electronic records and documentation.
Reporting & Financial Support
• Prepare recurring reports on legal spend and invoice status.
• Support monthly accrual and budget tracking processes.
• Gather data for Legal Operations and Finance reporting requests.
• Validate information and resolve data discrepancies.
Systems Support
• Support users with invoice submissions, approvals, and basic troubleshooting.
• Assist with system testing, data cleanup projects, and administrative maintenance activities.
• Help maintain billing guidelines, job aids, and process documentation.
Required Qualifications
• Associate's or Bachelor's degree in Business, Finance, Accounting, Legal Studies, or related field, or equivalent experience.
• 2+ years of experience in legal billing, accounts payable, finance operations, legal operations, or law firm administration.
• Experience managing large volumes of invoices and financial records.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
Strongly Preferred Qualifications
• Experience with one or more of the following platforms:
o Coupa
o SimpleLegal
o Onit
o Anaqua
• Experience supporting legal e-billing, matter management, or vendor management programs.
• Experience working with law firms, outside counsel invoices, or corporate legal departments.
• Familiarity with invoice review, accrual tracking, and billing guideline compliance.
What Will Make You Successful
• You are exceptionally organized and detail-oriented.
• You enjoy working with systems, data, and operational processes.
• You follow established procedures while maintaining a high degree of accuracy.
• You communicate professionally with internal and external stakeholders.
• You take ownership of completing routine work accurately and on time.
Click on Apply to know more.
