Myfinser
Website:
myfinser.com
Job details:
About the Role
We are seeking a highly organized and detail-oriented Legal Operations & Data Administrative Coordinator to support the Legal and Closing & Settlement team. This position will focus on data entry, document management, transaction tracking, administrative coordination and follow-up across real estate auction transactions. The ideal candidate will be comfortable working with large amounts of information, maintaining accurate records, organizing documents and spreadsheets, and supporting a fast-paced U.S.-based legal and transaction team.
Key Responsibilities
Data Entry & Transaction Records
- Enter and maintain accurate transaction and property information in internal systems and databases.
- Update transaction status, deadlines, contacts, documents and other required information.
- Perform regular data quality checks and correct discrepancies.
- Maintain accurate spreadsheets, trackers and transaction reports.
- Assist with compiling transaction data and preparing reports for the Legal/Closing team.
- Ensure information is entered accurately and within required timelines.
Document Management
- Organize and maintain electronic transaction and legal files.
- Upload, download, rename and categorize documents according to established procedures.
- Ensure documents are stored in the correct transaction folders and locations.
- Maintain records of executed agreements, disclosures, closing documents and correspondence.
- Assist with document retrieval and preparation when requested by the Legal team.
- Monitor files for missing documents and flag outstanding items.
Administrative Support
- Provide day-to-day administrative support to the Legal and Closing team.
- Maintain transaction checklists and follow up on outstanding items.
- Assist with scheduling, email coordination and internal communications.
- Prepare routine correspondence, reports and spreadsheets.
- Support document distribution and electronic signature processes.
- Coordinate routine follow-ups with internal teams and external transaction parties.
- Assist with other administrative projects assigned by the Legal/Closing team.
Quality & Process Support
- Review entered information for accuracy and completeness.
- Identify missing information or inconsistencies and escalate them appropriately.
- Maintain confidentiality of legal, financial and transaction information.
- Follow established processes, checklists and documentation standards.
- Assist the team with improving data organization and administrative workflows.
Required Qualifications
- 3–5+ years of experience in data entry, administrative support, legal operations, real estate operations, transaction coordination or a similar role.
- Excellent attention to detail and accuracy.
- Strong written and spoken English communication skills.
- Strong Excel and Microsoft Office skills.
- Comfortable working with spreadsheets, databases and document management systems.
- Ability to manage repetitive tasks without sacrificing accuracy.
- Strong organizational and time-management skills.
- Ability to manage multiple priorities and deadlines.
- Comfortable working with confidential information.
- Ability to work independently and communicate effectively with a U.S.-based team.
Preferred Qualifications
- Experience supporting a U.S.-based real estate, legal, title, escrow or transaction team.
- Experience with real estate transaction documentation.
- Previous experience in a legal support or legal operations environment.
- Familiarity with CRM, document management, e-signature or workflow platforms.
- Experience working with U.S. clients or U.S. time zones.
- Strong Excel skills, including sorting, filtering, data validation and basic reporting.
📩 How to Apply:
Send your resume to: hr@myfinser.com
Subject Line: Application – Legal Administrative & Data Coordinator – U.S. Real Estate (Joining Time/CTC)
LOCATION: Hi-Tech City, Hyderabad
SHIFT: USA Shift (7:00 PM – 4:00 AM IST)
SALARY: Best in Industry
Click on Apply to know more.
