Aditi Consulting
Website:
aditiconsulting.com
Job details:
Role: Lead Onboarding & Compliance Specialist
Location: Bangalore - On-site
Shift: 9:00 AM to 6:30 PM IST
About Aditi Consulting
Aditi Consulting is a leading digital engineering services company that partners with established and emerging enterprises to drive innovation and growth. By harnessing borderless talent across three continents, we deliver transformative solutions that redefine business trajectories. Our comprehensive services include AI + Automation, Application Modernization, Cloud + Infrastructure, Cybersecurity, Data + Analytics and Managed Support.
Our values—SPICE (Socially Conscious, People + Performance-Driven, Intense, Creative, Ethical)—define who we are. We believe in creating a culture where employees bring their full selves to work while learning from and growing with others.
Who We Need?
We are looking for a detail-oriented and proactive Contractor Onboarding & Compliance Specialist to manage end-to-end onboarding coordination for contractors and ensure timely completion of documentation, background checks, drug testing, audit requirements, and compliance activities.
The role will work closely with contractors, internal teams, clients, background verification vendors, and other stakeholders to ensure a smooth onboarding experience while maintaining accurate records and meeting client-specific requirements and deadlines.
Responsibilities
- Prepare and share onboarding documentation kits with contractors based on client and organizational requirements.
- Initiate and coordinate Background Checks (BGC) and Drug Testing (DT) in accordance with client requirements.
- Coordinate with contractors to collect required documentation and liaise with BGC vendors to obtain and track reports.
- Manage timely and professional communication with internal and external stakeholders throughout the onboarding process.
- Respond to client audits by providing requested documentation and information within specified timelines.
- Ensure payroll-related documentation is proactively uploaded and maintained in SharePoint.
- Support internal teams during client audits by coordinating required documents and information.
- Maintain accurate and up-to-date onboarding trackers and ensure all information is recorded in real time.
- Identify onboarding roadblocks and work with the Manager to resolve issues and minimize delays.
- Coordinate with contractors regarding office visits required as part of the onboarding process.
- Coordinate with contractors as required for office events and related activities.
- Mentor and support new team members to help them understand onboarding processes, documentation requirements, and compliance procedures.
- Partner with the Manager on process improvements, standardization, and operational efficiencies.
- Ensure adherence to established processes, client requirements, documentation standards, and timelines.
What You'll Need to be Successful
- Contractor Onboarding: Manage documentation, verification, and onboarding activities while ensuring a smooth contractor experience.
- Background Verification: Experience coordinating BGC processes and working with external verification vendors.
- Compliance & Audits: Strong attention to documentation and experience supporting client audits and compliance requirements.
- Stakeholder Management: Ability to effectively communicate and coordinate with contractors, vendors, clients, and internal stakeholders.
- Documentation Management: Strong organizational skills with the ability to maintain accurate records and proactively manage documentation.
- Reporting & Tracking: Experience maintaining trackers, monitoring onboarding status, and ensuring data accuracy in real time.
- Problem Solving: Ability to identify onboarding challenges, escalate appropriately, and work with managers to resolve roadblocks.
- Process Improvement: Ability to identify gaps and contribute to process enhancements and operational efficiencies.
- Team Support: Ability to mentor new team members and contribute to a collaborative team environment.
Required Skills
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Experience in contractor onboarding, staffing operations, recruitment operations, HR operations, compliance, or a similar function.
- Strong documentation and coordination skills.
- Excellent verbal and written communication skills.
- Strong attention to detail and ability to manage multiple activities simultaneously.
- Proficiency in Microsoft Office, Excel, SharePoint, and other documentation/tracking tools.
- Ability to work in a fast-paced, deadline-driven environment.
- Strong follow-up and stakeholder management skills.
- Experience working with BGC vendors or staffing/contractor management processes is preferred.
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