About the Department
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About the Position:
Join our Public Works team and play an important role in supporting essential county operations through accounting, financial processing, and administrative support. We are seeking a detail-oriented and dependable professional who enjoys working in a collaborative office environment and takes pride in accuracy and organization.
This position is ideal for candidates with experience in accounting support, bookkeeping, payroll, banking, or financial recordkeeping who are looking to grow their administrative and accounting skills in the public sector.
Key Responsibilities- Process invoices in PeopleSoft accounting software by creating vouchers, editing documentation, scanning records, and submitting payments
- Route incoming invoices to divisions and follow up to ensure timely processing
- Research invoice payment status in PeopleSoft and assist divisions with resubmissions when needed
- Maintain Purchasing Card documentation by recording voucher numbers and scanning records
- Audit claims and vouchers for accuracy, proper budget classification, compliance, and adherence to county procedures and contracts
- Identify and resolve discrepancies, including improper authorizations or incomplete documentation
- Verify mileage reimbursement calculations for accuracy
- Provide general administrative support including scanning, sorting, photocopying, filing, and preparing mailings
Why Join Us?- Opportunity to contribute to meaningful public service work
- Supportive team-oriented environment
- Gain valuable experience with government accounting systems and procedures
- Stable and professional workplace with opportunities to build administrative and financial skills
We’re looking for someone who is reliable, organized, and motivated to support efficient public service operations. If you enjoy detailed work and being part of a collaborative team, we encourage you to apply.
About the Division
The Administrative Services Division is responsible for staff support services for the other seven Public Works Divisions, as well as central administration for the Department. Examples of direct administrative responsibility for the Department are in accounting, personnel, payroll, budgeting, financial management, safety, training and development, contract administration and reception. In addition, Administrative Services division provides leadership, information, analysis and support to the department director, department assistant director, management team, staff, citizens, and Board of Commissioners to assist them in their efforts to make quality decisions about the department and the County communities.
Schedule: As needed, schedule and weekly # of hours vary depending on the season with May through September being the busiest. Work is conducted between the hours of Monday through Friday 8:00 a.m. - 5:00 p.m.
Employer will make every effort to find a schedule that works for both the employee and the County.
*This is an AFSCME represented position*
*This position is budgeted for a maximum of 1,040 hours during the fiscal year.
Position Duties
Training
Experience
DRIVER’S LICENSE
Must be in possession of a valid driver's license at time of application, and a valid Oregon Driver's license by time of appointment.
Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
Minimum Qualifications
Accounting Clerk 1 Classification Details
Other Qualifications
Selection Process
Equal Employment Opportunity
Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
Strategic Plan
In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The 2025 - 2027 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.
Veteran Preference Information
