THIS POSTING IS FOR AN ACCOUNTS PAYABLE FISCAL CLERK POSITION
The job description is attached to this posting.
AP FISCAL CLERK JOB TERMS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Professional experience reconciling procurement documents such as: purchase orders, receiving records, and invoices.
- High school diploma or equivalent
- Formal accounting or bookkeeping education
- Additional related experience may substitute for formal education as deemed appropriate.
- Three years of accounts payable experience, preferably in a school district or government agency
Start Date: As soon as possible
Hours: 8.00 Daily
Days: 260 Contract Days
In accordance with RCW49.60, the Lake Stevens School District does not discriminate in employment and schools. The Lake Stevens School District provides Equal Education and Employment discriminate in employment and schools. Lake Stevens School District provides Equal Educational and Employment Opportunity without regard to race, creed, color, national origin, sex, handicap/disability, sexual orientation including gender expression or identity, creed, religion, age, veteran or military status, use of a trained dog to guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and designated youth groups. The district complies with all applicable state and federal laws and regulations to include, but not limited, Title IX, Title VI of the Civil Rights Acts, Section 504 of the Rehabilitation Act, RCW 49.60 "The Law Against Discrimination," and RCW 28A.640 "Sex Equity," and covers, but is not limited to, all district programs, courses, activities, including extracurricular activities, services, access to facilities, etc. Inquiries regarding compliance procedures should be directed to Lake Stevens School District, 12309 22nd St. NE, Lake Stevens, WA 98258, Attention: Title IX and Civil Rights Officer, John Balmer, 425-335-1500, John_Balmer@lkstevens.wednet.edu or ADA Compliance Officer and Section 504 Compliance Officer, Gina Anderson, (425) 335-1500, Gina_Anderson@lkstevens.wednet.edu.
From PDF Description
6010 AP Fiscal Clerk Page 1 Update 09/18
LAKE STEVENS SCHOOL DISTRICT NO. 4
Lake Stevens, Washington 98258
JOB DESCRIPTION
POSITION: Accounts Payable Fiscal Clerk
REPORTS TO: Director of Business Services
DIRECTS:
SUMMARY: Under the direction of the Director of Business Services, Accounts Payable Clerk performs all
functions necessary to ensure payments are made in an accurate and timely manner.. Accounts payable
will include vendor invoices, employee, imprest account replenishments.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
* Complete all actions needed to process accounts payable including auditing invoices, reconciling
vendor statements; reviewing account codes; verifying authorization for payment; data entry;
filing; and producing Board reports.
* Exhibit initiative, creativity and enthusiasm in performing job functions.
* Receptive and responsive to requests.
* Organize, prioritize and efficiently accomplish assigned tasks.
* Develop and maintain and effective filing system.
* Compose correspondence, forms and reports on computer equipment; duplicate and distribute
materials as needed
* Promptly research and resolve any issues such as unpaid invoices/claims, duplicate payments, lost
warrants, and invoice errors
* Supply inventory information on new equipment acquisitions
* Monitor encumbrances on open purchase orders
* Process vendor credit applications and provide vendors with our W-9
* Maintain and balance the ESC postage machine
* Prepare, verify and file 1099s
* Create and update Accounts Payable forms and update as needed
* Understand and follow District policies and procedures
* Educate vendors and employees on payment processing requirements
* Understand and comply with State and Federal regulations regarding the use of funds
* Help develop ASB budgets, ensure ASB compliance and perform ASB internal reviews
* Remain flexible and team-oriented
* Promote and practice professional growth and development
* Complete other ted duties as required or assigned
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
1. High school diploma or equivalent
2. Formal accounting or bookkeeping education
3. Three years of accounts payable experience, preferably in a school district or government agency
4. Additional related experience may substitute for formal education as deemed appropriate.
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6010 AP Fiscal Clerk Page 2 Update 09/18
CERTIFICATES, LICENSES, REGISTRATIONS
1. Valid Washington State driver’s license
2. First Aid/CPR card
LANGUAGE SKILLS
Ability to speak or otherwise communicate effectively in English. Ability to read, comprehend, and
interpret documents, schedules and procedure manuals in English. Ability to write routine reports
and correspondence.
MATHEMATICAL SKILLS
Ability to apply concepts of basic mathematics to general accounting principles and financial
recordkeeping.
REASONING ABILITY
Ability to independently solve practical problems and deal with a variety of concrete and abstract
variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule
form.
OTHER QUALIFICATIONS, SKILLS AND ABILITIES
* Ability to complete all accounting/secretarial/clerical functions of the department to ensure work is
done in an accurate and timely manner.
* Ability to efficiently perform basic secretarial skills (typing, filing, data entry and use of basic office
equipment)
√ Keyboarding 55 wpm
√ Ability to use correct grammar and punctuation
√ Proficient use of ten key
√ Ability to use a variety of office machines
* Verifiable computer skills including the use of Microsoft Excel, Word, Power Point, Google, and
the Internet
* Ability to compile data and write reports with minimal direction
* Experience with WESPaC and Skyward preferred.
* Verifiable effective communication and interpersonal skills
* Verifiable skills and/or abilities in self-direction, self-motivation, sound independent judgment,
critical and analytical thinking, and time management
* Ability to perform tasks and projects with a high degree of accuracy and attention to detail
* Ability to work under pressure with constant interruptions
* Ability to maintain a professional and positive attitude at all times
* Ability to work cooperatively and collaboratively with others
* Willingness to learn and apply new skills to accommodate a changing work environment
* Ability to remain flexible to change in assignments or situations
* Ability to practice ethical and professional standards of conduct, including confidentiality
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, and frequently required
to walk or stand; lift and carry objects weighing up to 30 pounds a distance of 50 feet; perform repeated
pushing and pulling movements; reach with hands and arms; and use the hands to handle, finger, or feel
objects, tools, or controls. The employee will frequently bend or twist at the neck and trunk while
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6010 AP Fiscal Clerk Page 3 Update 09/18
performing the duties of this job. Successful performance requires specific vision abilities that include close
vision, distance vision, and peripheral vision.
WORK ENVIRONMENT:
Duties are performed in an office environment. There are no unusual environmental conditions. Typically,
the noise level in the work environment is moderate.
PRIMARY WORKING RELATIONS:
Accounting Supervisor
Other Business Services Department staff
Building and Department Office Professionals and other District staff
Vendors
EVALUATION: Evaluated annually by the Accounting Supervisor
TERMS OF EMPLOYMENT:
Hours: Up to 8 hours per day / 260 days per fiscal year
Salary: Per PSE Office Professional CBA – Group IV
Benefits: Per PSE Office Professional CBA, District policies and procedures
The information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not
an exhaustive list of the duties performed for this position. The individuals currently holding this position perform additional
duties and additional duties may be assigned.
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