Montessori School Office Manager

<div class="benefits"> <div><strong>Benefits:</strong></div> <ul> <li>Dental insurance</li> <li>Employee discounts</li> <li>Health insurance</li> <li>Paid time off</li> <li>Training & development</li> <li>Vision insurance</li> </ul> </div> <div class="trix-content"> <div><strong><br>About Ladybird Montessori</strong></div><div>Ladybird Montessori is a thriving Montessori school situated on 14.5 acres in Buda, Texas, serving children from birth through middle school. Our campus includes a working farm and numerous outdoor classroom and play spaces. We are expanding our office team and are now accepting applications for a dedicated and experienced Office Manager.<br><br> </div><div><strong>Benefits</strong></div><div>•       Health, dental, and vision insurance</div><div>•       15 days of floating PTO</div><div>•       Paid holidays: Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Year’s Day, Good Friday, Memorial Day, and 4th of July</div><div>•       Tuition discounts for your children, if applicable</div><div>•       Room for upward mobility for fast learners who take initiative and grow into additional administrative responsibilities</div><div> <em>Please note: This position works year-round, including during teacher holidays.<br></em><br> </div><div><strong>Requirements</strong></div><div>•       Must be at least 25 years of age</div><div>•       Fingerprint background check required</div><div>•       CPR/First Aid Certified</div><div>•       High School Diploma or GED required; Bachelor’s degree preferred</div><div>•       Minimum two years of administrative experience in a school, childcare, or similar setting, with 3 professional references who can confirm that experience</div><div>•       Background knowledge of DFPS Minimum Standards with ability to demonstrate that knowledge during the interview process</div><div>•       Proficient with Windows operating systems and Google Workspace (Docs, Sheets, Calendar, etc.)</div><div>•       Confident creating and maintaining a variety of spreadsheets — spreadsheet creation will be part of the interview process</div><div>•       Experience working with children ages 8 weeks–15 years; this position serves as a backup substitute in emergency situations</div><div>•       Must be friendly, outgoing, and skilled at working with a wide range of people</div><div>•       Must be a self-starter, strong problem-solver, and possess excellent time management skills</div><div>•       Proficient operating a copy machine, laminator, and other office equipment, including basic troubleshooting</div><div>•       Must be prepared for a working interview that includes completing real office tasks<br><br> </div><div> <strong>Key Responsibilities<br></strong><br> </div><div>•       <strong>Oversee all DFPS Minimum Standards compliance, conduct daily grounds checks, coordinate with the Groundskeeper, and ensure the school consistently exceeds inspection standards with zero infractions. </strong>DFPS Compliance:</div><div>•       <strong>Maintain the school supply inventory and place orders for delivery or coordinate with the Director for items that must be purchased in person. </strong>Supplies & Inventory:</div><div>•       <strong>Manage the school’s Google Calendars (events, time-off requests, staff birthdays, etc.), send timely reminders to staff and parents, and produce a monthly events newsletter in collaboration with the Staffing Coordinator. </strong>Calendars & Communications:</div><div>•       <strong>Create and maintain organized files for student and staff records, ensuring accuracy and timeliness. The Admissions Director assists, but this role provides final oversight. </strong>Student & Staff Records:</div><div>•       <strong>Quickly learn and maintain proficiency in platforms including Transparent Classroom, ADP Time, Brightwheel, Canva, and ADP. Periodically review the work of other office staff for accuracy and timeliness. </strong>Technology & Apps:</div><div>•       <strong>Manage the daily staffing schedule and ensure all shifts are covered. A work phone is provided; some coordination may occur outside of standard hours. </strong>Staffing Schedule:</div><div>•       <strong>Monitor employee hours in ADP, track tardiness, absences, and unapproved overtime, and notify the Head of School when intervention may be needed. </strong>Timekeeping & HR Support:</div><div>•       <strong>Assist the Head of School in planning, organizing, and executing school fundraisers and events, leading a team of office staff, volunteers, and interns. </strong>Events & Fundraising:</div><div>•       <strong>Provide oversight and support to the Admissions Director, Nature Coordinator/Groundskeeper, Office Assistant/Floater, parent volunteers, and interns. </strong>Office Supervision:</div><div>•       <strong>Manage a high volume of email, phone, and in-person correspondence in a timely and professional manner. </strong>Communications:</div><div>•       <strong>Help maintain a clean and organized office environment, including sweeping, vacuuming, trash removal, and maintaining the staff bathroom. A weekend cleaning crew and Office Assistant also contribute. </strong>Light Housekeeping:<br><br> </div><div><strong>Schedule & Flexibility</strong></div><div>Standard hours are Monday–Friday, 7:00 AM–3:30 PM. However, flexible availability is essential. This position may require:<br><br> </div><div>•       Covering shifts between 7:00 AM–6:00 PM if a staff member calls in and no other coverage is available<br><br> </div><div>•       Occasional evenings or weekends for events, professional development, parent nights, or project deadlines<br><br> </div><div>This is a salaried position. Strong time management is essential — work must be completed regardless of how long it takes. Please only apply if you have a demonstrated track record of managing competing priorities effectively.<br><br> </div><div><strong><br>We look forward to meeting you!</strong></div> </div>

Private nature-based Montessori school for infants through middle school.