Manager of Accounts Payable (New Haven, CT, US, 06510)

Feel Good About Doing Good

The Knights of Columbus is a tax-exempt Catholic fraternal benefit society that provides financial security to members and their families through our life insurance, long-term care insurance, disability income insurance, investment and annuity products. Charity is at the core of our missions: our profits are donated to help those in need and to support our faith - $1.73B over the past ten years.

 

While we have many employees who are not Catholic, we follow the Church’s teachings in our investment strategies and our employee benefits. As part of our religious mission, we support the pro-life cause by contributing to the March for Life and pregnancy resource centers, we oppose assisted suicide and euthanasia, we are evangelists for the Catholic faith, and we help Christians who are facing religious persecution in the Middle East.  We all work together to support our two million members as they volunteer to help others in their parishes and communities around the world.

 

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Overview

Job Summary:

#LI-Hybrid

• The Accounts Payable Manager oversees the daily operations of the accounts payable function, ensuring timely and accurate processing of invoices, payments, and expense reimbursements, while maintaining a strong business partnering relationship with Procurement and other areas within the company ports. This role is responsible for maintaining strong internal controls, managing vendor relationships, and leading a team of AP analysts and AP specialists to support the company’s financial operations. It also oversees the annual AP-related IRS tax reporting, Connecticut Sales tax reporting, and quarterly and year-end AP accrual reporting, as well as any special projects.

 

Core Responsibilities

• Manage the end-to-end accounts payable process, including invoice processing, payment runs, and expense reimbursements and makes recommendations on hiring, performance appraisals, and all related employment issues.
• Supervise and mentor AP staff, providing training, performance feedback, and development opportunities.

• Developing, implementing, and maintaining systems, procedures and internal controls (AP-related) to ensure adherence to company policies, accounting standards, and regulatory requirements and driving process improvements through effective use of systems.
• Maintain accurate records and documentation for all AP transactions.
• Monitor aging reports and ensure timely payments to vendors.

• Interact regularly with upper management, other internal customer departments, and external customers to identify and integrate solutions that meet the company's goals both financially and operationally.
• Interact with the Procurement department and external vendors as needed to resolve unusual costing or receipt problems.
• Oversee IRS (1099 & 1042) and Connecticut sales tax reporting.
• Oversee quarterly and year-end AP accrual reporting and performing account reconciliations, resolving discrepancies.

• Assist with audits and provide necessary documentation.

• Research and respond to inquiries from K of C staff and vendors; resolves issues.

 

Essential Competencies

Professionalism/Personal Accountability, Collaboration and Teamwork, Communication, Flexible and Adapts to Change, Service to Customers and Clients

Additional Competencies for managers: Strategic Planning, Talent Development, Leadership

 

Skill Qualifications

 

Required:

• Strong knowledge of accounting principles and AP best practices.

• Supervisory skills or ability
• Experience in a high-volume, multi-entity environment.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Customer service oriented with strong oral, listening, and written communication and interpersonal skills
• Experience with federal and state tax forms
• Attention to detail
• Sound judgment

 

Systems/Technical Knowledge:

• Exposure to large-scale enterprise, financial systems (e.g. SAP)
• Microsoft Office, including Word, Excel and PowerPoint

 

Education and Experience Qualifications

 

            Required:

• BS in Accounting
• 5-7 years of experience, preferably in Accounts Payable, with at least 2 years in a supervisory or managerial role.
• Familiarity with automated AP tools and workflow systems.
• CPA or CMA certification preferred

Key Leadership Behaviors (applicable to all roles with direct reports)

 

• Sets a clear strategic direction
• Adapts to change quickly
• Fosters mutual trust
• Follows through on actions, promises, and assignments
• Demonstrates high ethical standards
• Lives, leads, manages, and works with integrity
• Accepts responsibility for own actions
• Leverages the strengths of each team member
• Treats others with respect and empathy
• Creates a working environment that motivates high individual performance

 

Authorization to work in the United States is required

• This position is not eligible for visa sponsorship

 

Compensation

• The wage range for this role takes into account a broad array of factors that are considered in making compensation decisions, including but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs.  The range below applies as long as the work is performed in Connecticut; the Knights of Columbus reserves the right to adjust the wage range if the position is performed in another location.  At the Knights of Columbus, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $85,400 - 140,900.

Physical Demands

• Must be able to remain in a stationary position for the majority of the workday.

KofC Cares

Our mission is focused on family and faith, and we support our employees in seeking a balanced life.

 

Employee benefits include:

 

Time Away: 13 paid holidays per year in addition to vacation and paid sick leave, and flexible workweek schedules.

 

Professional Development: Certifications, designation, and tuition reimbursement.

 

Retirement Benefits: 401(k) retirement savings plan with matching company contributions, and cash balance retirement plans fully funded by the company.

 

Health and Wellness:

 

• Short-term disability and term life insurance fully paid for by the company;
• Up to 12 weeks of childbirth leave under STD policy.
• One week of fully paid parental leave for all new parents, including adoptive and foster parents.
• A variety of health insurance options, including premium-level family coverage and a pre-tax Health Savings Account with employer contributions. The Order's health plans do not cover abortion, sterilization, or contraception, and the Order has helped advocate for other employers who do not want to provide coverage.
• Long-term disability insurance;
• Dental insurance;
• Vision insurance;
• Health club membership reimbursement;
• Employee Assistance Program

 

The primary mission of the Knights of Columbus has been to protect families from the financial ruin caused by the death of the breadwinner.