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*This position is open to current King County employees only who have passed their probationary period in their current position. *
The King County Metro Transit Facilities Division (TFD) is hiring for an Administrator III position-an essential role that offers excellent benefits and the opportunity to be part of a mission driven collaborative team. The ideal candidate is highly organized and able to manage multiple administrative projects and priorities at once. This position provides direct support to Section Managers to ensure smooth operations and serves as the guide for other division administrative professionals, leading processes and ensuring consistent implementation across the division. This position also plays a key role in supporting division wide programs and helping interpret data to guide decision making.
We are seeking someone who:
- Values equity and inclusion and contributes to a respectful, welcoming workplace where all voices are heard and valued.
- Brings a solution-oriented mindset and can adapt in a fast-paced environment.
- Builds positive, productive relationships with both internal colleagues and external partners.
- Has a passion for streamlining processes, improving accuracy and making systems work better for everyone.
If you share this commitment and you're ready to contribute to a team that values professionalism, service, and continuous improvement we want to hear from you!
About Metro’s Transit Facilities Division:
King County Metro Transit’s Facilities Division maintains all Metro Transit properties, such as bus bases, park & rides, bus shelters, and offices and maintenance shops. Services include bus shelter repairs and replacements, bus shelter cleaning, trolley wire repairs, radio maintenance for buses, environmental spill clean-up, bus sign replacement, graffiti removal, and other facilities maintenance duties. Internally, team provides division-wide support functions for finance, budget, environmental compliance, safety, training, administrative services and new employee orientation. Planning, inventory/materials management, work center, workforce management, functional asset management, general/maintenance agreements, systems support, capital infrastructure, sustainable resources/energy.
This recruitment may immediately fill one (1) Special Duty Assignment (SDA) position with an anticipated duration of six (6) months, with possibility of extension. This recruitment may be used to establish an eligibility pool to fill future Special Duty Assignment (SDA) vacancies that may occur over the next twelve (12) months.
WHO MAY APPLY:
This recruitment is open to current King County employees only who have passed their probationary period in their current position.
TO APPLY:
Required Application Materials:
- An online King County application, updated with accurate contact information, and relevant work history going back 10 years (or more, if necessary), with all duties, dates of employment, and reasons for leaving explained clearly.
- Completed supplemental questions.
- A cover letter/letter of interest, detailing how your experience and background meet or exceed the qualifications for this position.
- A resume.
Note: Any additional attachments will not be considered.
Want to make sure your application materials are as competitive as possible?
We highly recommend visiting the King County Workforce Development website for tips and examples on how to make your application materials most effective: King County Workforce Development.
Applicants who are unable to apply online should follow the instructions at Application FAQ’s- King County.
For more information regarding this recruitment, please contact:
Erica Minshull, Talent Advisor for King County Metro Transit
Erica.Minshull@KingCounty.gov or 206-477-6059
Position Duties
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. All employees are expected to model and apply our equity and social justice shared values, behaviors, and practices. As the Administrator III, you will also:
- Provide direct support to section managers to ensure smooth operations.
- Guide Transit Facilities administrative staff.
- Serve as the escalation point for administrative issues, including payroll, protected leave, and grievances.
- Develop tools to assess administrative services and identify process improvements.
- Develop and document standard work procedures for consistency and efficiency across division.
- Provide training to staff on these procedures to support knowledge transfer and compliance.
- Evaluate administrative trends and industry best practices; recommend policy updates and procedural changes to enhance service delivery.
- Serve as HR liaison for the division, supporting grievance tracking and protected leave processes.
- Oversee records management systems for digital and physical documents, ensuring accuracy and accessibility.
- Maintain documentation for grievances, investigations, meeting minutes, and personnel actions.
- Coordinate and lead special projects across the division.
- Prepare agendas, attend, and take minutes for Labor-Management Relations Committee (LMRC) meetings, grievances, and investigations.
- Recommend cost efficiency and service improvements.
- Assist with spending plans and budget maintenance activities.
- Provide oversight and troubleshooting for payroll processing.
- Monitor and support compliance with administrative policies and procedures across the division.
- Serve as the division lead on travel policies and standards.
Minimum Qualifications
To be considered eligible for this role, applicants must possess these MINIMUM QUALIFICATIONS:
- Three (3) or more years of increasingly responsible experience in a range of business and advanced administrative functions that pertain to this position.
- Demonstrated skill in project or program management, and the ability to apply principles and practices related to data collection, analysis, and program management into administrative duties.
- Professional, courteous, and tactful customer service skills that demonstrate discretion, patience, and the ability to follow through on commitments.
- The proven ability to be a productive and collaborative team member who values the diversity of opinions, perspectives, backgrounds, experiences, and cultures.
- Strong interpersonal skills to be able to foster effective working relationships built on trust and respect with an increasingly diverse team and external partners.
- Demonstrated ability to be detail-oriented, organized, and show initiative and resourcefulness in independently resolving problems and ensuring a quality work product.
- Demonstrated ability to document, prepare and communicate program information to key staff.
- Excellent written and verbal communication skills are required, including negotiation and facilitation skills.
- Skill in maintaining strict confidentiality in the handling of sensitive data and information involving matters internal to TFD and Metro.
- Data analysis skills that support their ability to make data-driven decisions, identify trends, and track program effectiveness.
- Demonstrated strong attention to detail. Proven ability to multi-task and remain organized in a fast-paced environment with multiple deadlines and changing priorities.
- Time management skills that demonstrate the ability to manage competing priorities, multiple projects, and daily responsibilities in an effective and efficient manner.
- Intermediate level proficiency with software and tools generally used by business and administrative staff, including Office products such as Outlook, Word, Excel, Teams, and SharePoint.
- A positive, collaborative, flexible disposition; equally adept at working independently or as part of a team.
- Advanced knowledge of financial information systems.
The most competitive applicants will possess these DESIRABLE QUALIFICATIONS
- Knowledge of Metro Transit policy & procedures.
- Experience with Enterprise Assets Management or similar work order asset management system.
- Experience in implementing, initiating, and managing projects/programs.
- Skill in translating technical information to non-technical audiences.
- Knowledge of Lean/Continuous Improvement principles.
Other Qualifications
CLASS CODE / PAY GRADE
2810300 / 63
UNION STATUS
This position is represented by Professional & Technical Employees (PROTEC), Local 17.
SELECTION PROCESS
Applications will be screened to determine whether candidates meet the minimum qualifications, as well as for clarity, completeness, and responsiveness to the application instructions above. Applications submitted that omit the required attachments will be considered incomplete and will be removed from further consideration. Applicants may be selected based on their submitted application, supplemental question answers, letter of interest, and resume. Highly competitive applicants may be asked to interview. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes, such as such as internal record reviews or reference checks, etc. Applicants must have supervisor approval prior to taking a Special Duty Assignment.
WORK LOCATION AND SCHEDULE
The primary reporting location for this position will be at King Street Center (210 S Jackson St; Seattle, WA 98104). Work may also be required at other facilities throughout the Metro Transit service area.
This position will work in a hybrid model, with three (3) days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
This position is anticipated to be scheduled 40 hours per week. This position is exempt from the provisions of the Fair Labor Standards Act and is therefore not overtime eligible. Work outside of the normal workday is required periodically.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work, and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles: we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
KING COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) EMPLOYER
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
TO APPLY
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.
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