Website:
ms.holdings
Job details:
We are seeking a detail-oriented and proactive Semi-Qualified Company Secretary to support the Legal Team in managing corporate secretarial and statutory compliance activities across a diverse portfolio of entities, including private limited companies, LLPs, Section 8 companies, and other corporate structures.
The role will primarily involve assisting with MCA-related filings, maintaining statutory records, ensuring timely compliance with applicable corporate laws, and supporting the Legal Team in corporate governance matters. The ideal candidate should have hands-on experience with MCA portals, strong understanding of Companies Act requirements, and the ability to independently manage routine compliance activities while coordinating with internal stakeholders and external professionals.
Key Responsibilities
1. MCA Filings & Statutory Compliance
- Assist the Legal Team in preparing, reviewing, and submitting statutory filings with the Ministry of Corporate Affairs (MCA) for various entities.
- Manage regular compliance filings including annual filings, event-based filings, and other statutory submissions under the Companies Act, 2013 and applicable rules.
- Support preparation and filing of forms such as AOC-4, MGT-7/MGT-7A, DIR forms, PAS forms, SH forms, INC forms, LLP forms, and other MCA-related forms as applicable.
- Monitor filing timelines and maintain compliance calendars to ensure timely completion of statutory obligations.
- Coordinate with internal teams, auditors, and external consultants for obtaining required documents and information for filings.
2. Corporate Secretarial Support
- Maintain and update statutory registers, records, and corporate documents for companies, LLPs, and Section 8 companies.
- Assist in preparation of agendas, notices, minutes, resolutions, and other documents required for Board Meetings, General Meetings, and committee meetings.
- Support incorporation-related activities, changes in directors/designated partners, shareholding changes, registered office changes, and other corporate actions.
- Assist in drafting and reviewing routine corporate secretarial documents and filings.
3. Compliance Monitoring & Governance
- Track applicable regulatory requirements and support implementation of corporate compliance processes.
- Maintain entity-wise compliance trackers and provide periodic updates to the Legal Team on compliance status.
- Identify potential compliance gaps and proactively highlight areas requiring attention.
- Assist in ensuring proper documentation and record maintenance for audit and governance purposes.
4. Legal Team Support
- Provide administrative and technical support to the Legal Team on corporate law matters.
- Conduct basic research on Companies Act, MCA notifications, circulars, and regulatory updates.
- Assist in preparation of compliance reports, management updates, and internal documentation.
- Support legal projects involving corporate restructuring, governance, and entity management.
Required Qualifications & Experience
- Semi-qualified Company Secretary (CS Executive completed / undergoing CS Professional).
- Prior experience in corporate secretarial compliance, preferably handling multiple entities.
- Practical experience with MCA portal filings and Companies Act, 2013 compliance requirements.
- Exposure to LLP Act, Section 8 company compliances, and other entity structures will be an advantage.
- Experience working with a corporate legal team, CS firm, or compliance function preferred.
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