HackerKernel
Website:
hackerkernel.com
Job details:
About the Role
We are looking for an ISO Compliance & Documentation Specialist who can organize, manage, and maintain a centralized system for ISO audit records, compliance requirements, evidence, policies, procedures, and related documentation.
The role will involve setting up a structured documentation and compliance system, coordinating with different teams for evidence collection, identifying documentation gaps, and ensuring records remain updated and audit-ready.
Key Responsibilities
- Collect and consolidate previous ISO audit reports, findings, evidence, policies, procedures, and supporting documents.
- Identify applicable ISO standards and requirements and convert them into clear checklists and requirements registers.
- Review existing documentation and identify missing, outdated, or incomplete records.
- Maintain records of compliance gaps, document owners, action items, and deadlines.
- Design and implement a centralized ISO compliance repository/document management system.
- Establish folder structures, document naming conventions, metadata, version control, access permissions, and retention processes.
- Create reusable templates, checklists, trackers, and workflows for audit preparation and evidence collection.
- Coordinate with HR, Finance, IT, and other stakeholders for documentation and evidence requirements.
- Track document ownership and ensure required records are updated on time.
- Coordinate requirements for integrations with existing third-party systems where required.
- Document the compliance process and train internal stakeholders on maintaining the system.
- Conduct periodic documentation checks and support preparation for future ISO audits.
Required Skills & Experience
- Experience in compliance documentation, quality management systems, audit coordination, process documentation, records management, or a similar role.
- Strong documentation and organizational skills.
- Ability to convert requirements into clear checklists, workflows, trackers, and ownership structures.
- Ability to research standards and requirements and accurately record sources.
- Hands-on experience with document management systems, shared repositories, spreadsheets, workflow tools, or compliance platforms.
- Strong MS Excel / Google Sheets skills, including filters, data validation, trackers, and structured registers.
- Excellent written communication and stakeholder coordination skills.
- Strong attention to detail and follow-up skills.
- Ability to work independently and handle confidential information.
Preferred Skills
- Exposure to ISO standards or ISO audit preparation, such as ISO 9001, ISO 17100, ISO 27001, or relevant standards.
- Experience setting up document control systems, knowledge bases, compliance repositories, or workflow automation.
- Experience coordinating data between third-party business systems.
- Experience working with HR and/or Finance processes.
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