Website:
beyondjustservice.com
Job details:
Position Summary
This role audits parts credit card purchases and inventory transactions to confirm they follow KFMS policy, reconcile cleanly against work orders, and reflect accurate cost and quantity. The person in this role is the day-to-day check that keeps our interim inventory and purchasing controls working, and feeds recurring issues back into better stocking and reporting.
Key Responsibilities
- Credit Card Purchase Audit — Review Ramp card transactions to confirm each purchase has a WO# in the memo and complies with the demand-parts-only policy. Flag any purchase missing a WO# or made outside policy.
- WO Transaction Matching — Match each card purchase to the corresponding work order, confirming the part, quantity, and cost billed to the job agree with what was actually purchased (3-way match: request, receipt, invoice).
- Stocking Recommendations — Identify parts that come up repeatedly as truck stock exceptions or unplanned purchases, and flag them for addition to the connex stock list.
- Inventory-to-WO Verification — Review parts charged out of inventory (including scan-out transactions) to confirm the quantity removed and cost applied match what was billed to the correct WO.
- Parts On Order Reporting — Maintain and populate the Parts On Order report, following up directly with technicians to confirm part numbers, quantities, and other order details as needed.
- Discrepancy Logging — Document all variances (price, quantity, missing WO#, unapproved purchases) in the discrepancy log for manager review, and track resolution.
- Additional Parts Audits as Needed
Qualifications
- Experience with parts, inventory, or fleet operations preferred.
- Comfortable working in spreadsheets and reconciliation workflows; attention to detail with numbers.
- Clear written communication - this role will contact technicians directly to resolve open items.
- Able to work independently.
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