Below is the JD for your reference:
Office Operations:
• Proficient in managing office supplies and inventory, ensuring stock levels are maintained, and ordering new supplies as needed.
• Capable of coordinating and maintaining office equipment, scheduling repairs and maintenance as necessary.
• Skilled in maintaining office calendars, scheduling meetings, appointments, and travel arrangements.
• Able to greet visitors and clients in a professional and friendly manner.
Administrative Support:
• Experienced in assisting with preparing and formatting reports, presentations, and correspondence.
• Capable of providing administrative support to team members and management.
• Proficient in preparing and distributing internal communications such as emails and notices.
• Able to assist with onboarding new employees, handling new hire documentation.
• Skilled in managing incoming and outgoing mail and packages
Human Resources Assistance:
• Able to assist with HR-related tasks such as employee attendance tracking, vacation scheduling, and benefits coordination.
• Experienced in maintaining employee records and assisting in payroll processing.
Event and Meeting Coordination:
• Skilled in assisting with organizing company events, meetings, and conferences, including booking venues, arranging catering, and handling logistics.
Travel Management
• Research, book, and confirm flights, hotel accommodations, and transportation (e.g., rental cars, taxis, shuttle services) for employees.
• Prepare detailed itineraries for each trip, ensuring all necessary details (flight times, hotel addresses, meeting schedules, etc.) are clear and accurate.
• Ensure that employees have all necessary documentation for travel, such as boarding passes, hotel confirmations, and travel insurance details.
You should have :
• Proven 4-10 yrs experience as an office administrator, office assistant, or in a similar role.
• Possesses strong organizational and multitasking abilities.
• Demonstrates excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledgeable of office management systems and procedures.
• Basic understanding of accounting and finance principles is a plus.
• Able to handle sensitive information with discretion and professionalism.
• Possesses strong interpersonal skills and the ability to work well in a team environment.
• High school diploma or equivalent required; additional qualifications in office administration or a related field preferred.