Pon Pure Chemicals Group
Website:
pure-chemical.com
Job details:
JOB DESCRIPTION
Position: Import Documentation Executive
Designation: Senior Executive / Assistant Manager
Experience: 7 – 10 Years
Work Location: Chennai
CTC: Best in Industry
Role Overview
The Senior Executive / Assistant Manager – Import Documentation will be responsible for managing the end-to-end import documentation process, including order processing, shipment coordination, and compliance with chemical industry regulations. The role also involves leading a team and ensuring smooth execution of all import operations.
Key Responsibilities
- Handle complete import documentation process from order initiation to final clearance
- Manage order processing and coordinate with procurement and suppliers
- Follow up on shipment schedules and vessel nominations to ensure timely dispatch
- Coordinate with suppliers for shipping documents and ensure accuracy and completeness
- Prepare, review, and validate documents such as:
- Bill of Entry (BOE)
- Commercial Invoice & Packing List
- Bill of Lading (BL) / Airway Bill (AWB)
- Certificate of Origin
- Insurance Certificates
- Ensure compliance with chemical import regulations and statutory requirements
- Maintain and verify MSDS (Material Safety Data Sheet) documentation
- Ensure adherence to applicable standards such as GHS / REACH / RoHS (where applicable)
- Coordinate with Customs House Agents (CHA), freight forwarders, and shipping lines for smooth clearance
- Handle HS code classification, duty structure, and documentation accuracy
- Liaise with regulatory authorities including:
- DGFT
- Customs Department
- Pollution Control Board (as required)
- Track shipments and provide timely updates to stakeholders
- Monitor shipment timelines to avoid demurrage/detention and ensure cost efficiency
- Prepare and present monthly and weekly MIS reports on import activities
- Resolve documentation discrepancies in coordination with overseas suppliers
- Maintain proper documentation records for audits and compliance
- Drive process improvements and ensure adherence to SOPs
Team Handling Responsibilities
- Lead and manage a team of import documentation executives
- Allocate tasks and monitor daily activities to ensure timely completion
- Review team outputs for accuracy, compliance, and quality
- Provide training, guidance, and mentoring to team members
- Track team performance and ensure achievement of departmental KPIs
- Act as an escalation point for critical shipment or documentation issues
- Coordinate with cross-functional teams (Procurement, Finance, Warehouse)
Key Skills & Competencies
- Strong experience in end-to-end import documentation & coordination
- In-depth knowledge of chemical industry compliance and regulations
- Strong follow-up skills in shipment scheduling and documentation
- Excellent leadership and stakeholder management skills
- High attention to detail and accuracy
- Ability to manage multiple shipments and deadlines
- Proficiency in MS Excel and ERP systems (SAP preferred)
Educational Qualification
- Any Graduate (Preferably in Chemistry, Logistics, Supply Chain, or Commerce)
- Certification in Import/Export or Logistics (preferred)
Preferred Industry
- Chemical / Specialty Chemicals / Petrochemical / Pharma Raw Materials
Additional Requirements
- Experience in handling compliance documentation and audits
- Strong analytical and reporting skills (MIS)
- Good communication skills for international coordination
Click on Apply to know more.