Facilities Manager

Description

Job Expectations

Facilities Management

• Manage the day-to-day requirements of local facilities, including office and workshop areas.
   
• Coordinate with janitorial staff and oversee cleaning schedules and standards.
   
• Document, update, and manage the setup and configuration of office functions such as lighting, signage, office layout, and workstations.
   
• Coordinate with building owner and contractors for building, equipment, and infrastructure maintenance.
   
• Work with Quality, Health & Safety, and Insurance leads to ensure facilities meet compliance standards.
   
• Support and maintain documentation for ISO audits and local compliance requirements.
   
• Quarterly work with projects to coordinate the collection, organization, storage, and establishment of evidence of ISO9001 compliance.
   
• Quarterly work with projects to establish evidence for R&D tax credits, organize, store, and establish evidence folder.
   
• Facilities are consistently clean, functional, and safe for all staff and visitors.
   
• Issues are identified and resolved promptly, reducing downtime and maintenance backlogs.
   
• Cleaning services meet or exceed hygiene and presentation standards.
   
• Accurate and up-to-date documentation of office configurations and infrastructure.
   
• Maintenance issues are addressed proactively and resolved within agreed SLAs.
   
• Evidence folders are complete, well-organized, and accessible for ISO9001 audits.
   
• Accurate documentation supports successful R&D tax credit claims.

Requirements

Data Security & Safety Clerk Responsibilities

• Maintain accurate documentation of data security and safety controls, hazardous material compliance, policies, procedures, and incident logs.
   
• Regularly review and update existing documents.
   
• Implement a version control system to track changes.
   
• Organize documents using clear naming conventions and folder structures.
   
• Ensure team members follow documentation standards.
   
• Coordinate internal and external audits; collect evidence and track remediation.
   
• Establish standardized evidence logging process.
   
• Use a centralized system or tool to store and manage evidence.
   
• Regularly audit evidence logs for completeness and accuracy.
   
• Train team members on evidence logging and proper documentation.
   
• Provide guidance on security and safety protocols, including training sessions.
   
• Work with IT and facilities teams to ensure physical and digital security measures are effective.
   
• Track and report key metrics related to security and safety compliance.
   
• Maintain a centralized repository of all safety and security documentation.
   
• Improve audit outcomes through standardized evidence presentation.
   
• Increase awareness and adherence to security and safety protocols.
   

Leadership and People

• Challenge peers or superiors respectfully when issues arise.
   
• Deliver on promises; take accountability and seek improvement.
   
• Call out poor behavior respectfully.
   
• Build partnerships and collaborate to meet shared objectives.
   
• Listen actively and separate the person from the problem.
   
• Seek and provide regular feedback.
   
• Speak up with confidence and respect.
   
• Encourage open dialogue even when opinions differ.
   
• Hold self and others accountable under tough circumstances.
   
• Identify and work through setbacks to achieve results on time.
   
• Treat colleagues, customers, and suppliers with respect.
   
• Seek opportunities for collaboration across teams.
   
• Make timely decisions and engage with impacted employees.
   

Health, Safety & Environment

• Take reasonable care of self and others and comply with QHSE policies and procedures.
   
• Use and maintain personal protective equipment and report unsafe practices or conditions.
   
• Ensure actions do not adversely affect others’ safety.
   
• Report hazards and incidents per company policy.
   
• Participate in safety meetings.
   
• Raise quality alerts as required.
   

Risk & Compliance

• Identify risks and compliance requirements within scope of work.
   
• Apply risk management and compliance processes.
   
• Comply with risk and compliance policies, local laws, and relevant standards.
   
• Report potential non-compliance or misconduct through proper channels.
   
• Lead by example to promote positive risk and compliance behaviors.
   
• Challenge behaviors that do not align with the Code of Conduct.