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Facilities Manager

Location

San Luis Obispo, California, United States

JobType

full-time

About the job

Info This job is sourced from a job board

About the role

Description

 

Job Expectations

Facilities Management

  • Manage the day-to-day requirements of local facilities, including office and workshop areas.
     
  • Coordinate with janitorial staff and oversee cleaning schedules and standards.
     
  • Document, update, and manage the setup and configuration of office functions such as lighting, signage, office layout, and workstations.
     
  • Coordinate with building owner and contractors for building, equipment, and infrastructure maintenance.
     
  • Work with Quality, Health & Safety, and Insurance leads to ensure facilities meet compliance standards.
     
  • Support and maintain documentation for ISO audits and local compliance requirements.
     
  • Quarterly work with projects to coordinate the collection, organization, storage, and establishment of evidence of ISO9001 compliance.
     
  • Quarterly work with projects to establish evidence for R&D tax credits, organize, store, and establish evidence folder.
     
  • Facilities are consistently clean, functional, and safe for all staff and visitors.
     
  • Issues are identified and resolved promptly, reducing downtime and maintenance backlogs.
     
  • Cleaning services meet or exceed hygiene and presentation standards.
     
  • Accurate and up-to-date documentation of office configurations and infrastructure.
     
  • Maintenance issues are addressed proactively and resolved within agreed SLAs.
     
  • Evidence folders are complete, well-organized, and accessible for ISO9001 audits.
     
  • Accurate documentation supports successful R&D tax credit claims.

Requirements

 

Data Security & Safety Clerk Responsibilities

  • Maintain accurate documentation of data security and safety controls, hazardous material compliance, policies, procedures, and incident logs.
     
  • Regularly review and update existing documents.
     
  • Implement a version control system to track changes.
     
  • Organize documents using clear naming conventions and folder structures.
     
  • Ensure team members follow documentation standards.
     
  • Coordinate internal and external audits; collect evidence and track remediation.
     
  • Establish standardized evidence logging process.
     
  • Use a centralized system or tool to store and manage evidence.
     
  • Regularly audit evidence logs for completeness and accuracy.
     
  • Train team members on evidence logging and proper documentation.
     
  • Provide guidance on security and safety protocols, including training sessions.
     
  • Work with IT and facilities teams to ensure physical and digital security measures are effective.
     
  • Track and report key metrics related to security and safety compliance.
     
  • Maintain a centralized repository of all safety and security documentation.
     
  • Improve audit outcomes through standardized evidence presentation.
     
  • Increase awareness and adherence to security and safety protocols.
     

Leadership and People

  • Challenge peers or superiors respectfully when issues arise.
     
  • Deliver on promises; take accountability and seek improvement.
     
  • Call out poor behavior respectfully.
     
  • Build partnerships and collaborate to meet shared objectives.
     
  • Listen actively and separate the person from the problem.
     
  • Seek and provide regular feedback.
     
  • Speak up with confidence and respect.
     
  • Encourage open dialogue even when opinions differ.
     
  • Hold self and others accountable under tough circumstances.
     
  • Identify and work through setbacks to achieve results on time.
     
  • Treat colleagues, customers, and suppliers with respect.
     
  • Seek opportunities for collaboration across teams.
     
  • Make timely decisions and engage with impacted employees.
     

Health, Safety & Environment

  • Take reasonable care of self and others and comply with QHSE policies and procedures.
     
  • Use and maintain personal protective equipment and report unsafe practices or conditions.
     
  • Ensure actions do not adversely affect others’ safety.
     
  • Report hazards and incidents per company policy.
     
  • Participate in safety meetings.
     
  • Raise quality alerts as required.
     

Risk & Compliance

  • Identify risks and compliance requirements within scope of work.
     
  • Apply risk management and compliance processes.
     
  • Comply with risk and compliance policies, local laws, and relevant standards.
     
  • Report potential non-compliance or misconduct through proper channels.
     
  • Lead by example to promote positive risk and compliance behaviors.
     
  • Challenge behaviors that do not align with the Code of Conduct.

About the company

Competitive technology company focused on data security and ISO compliance.

Skills

compliance
version control