Project Assistant to Head of Operations

As Project Assistant you support the Head of Operations as a strategic and execution partner. You'll help plan and track key initiatives, build structured presentations and reports, map and improve processes, and ensure priorities move forward without constant direction. You will manage critical communication, calendars, and follow-ups, acting as an extension of leadership to bring clarity, organization, and efficiency. This role suits someone who thinks ahead, structures information well, and enjoys turning messy input into clean, actionable output Project Governance & Tracking Maintain RAID logs, RAG statuses, risk registers, milestone trackers, and weekly/monthly reports. Prepare structured project updates, briefing packs, and decision logs. Track dependencies, timelines, and cross-functional follow-ups with minimal supervision. Support the creation of project plans and execution roadmaps. Reporting, Analysis & Documentation Build polished reports, dashboards, and presentation decks for leadership. Convert raw inputs into clear, concise, and visually structured materials. Maintain project documentation, SOPs, and workflow repositories. Conduct process mapping (As-Is/To-Be) and identify improvement opportunities Operational & Stakeholder Support Maintain organized documentation, SOPs, and project trackers Liaise across departments to ensure information flow and alignment Coordinate across departments to gather data, clarify requirements, and ensure alignment Issue meeting agendas, pre-reads, minutes, and tracked action items Support resource planning, compliance checks, and operational readiness activities. Assist in developing proposals and internal presentations when required.

IFZA Dubai is the most dynamic and truly international Free Zone Community in the UAE, optimizing the country's strategic location and world-class infrastructure. We provide easy, reliable, and fast company formation services through our network of Professional Partners and Government Authorities.