Payroll & HR Administrator
Humboldt Park Health
- Salary
- $70k - $80k
- Experience
- 3+ yrs
- Location
- Chicago, Illinois, United States
- Job type
- Full-time
About the role
Key Responsibilities
Payroll Administration & Management
- Own end-to-end payroll processing using UKG UltiPro for a multi-department workforce
- Ensure accurate and timely payroll processing, including regular, overtime, and supplemental pay
- Manage payroll audits, reconciliations, and pre- and post-processing validations
- Maintain compliance with federal, state, and local wage and hour laws
- Partner with Finance on payroll reporting, general ledger alignment, and reconciliations
- Resolve payroll discrepancies and employee inquiries with urgency and precision
- Maintain payroll records in accordance with regulatory requirements
HR Administration
- Administer employee lifecycle transactions impacting payroll, including hires, transfers, promotions, and terminations
- Ensure accuracy of employee data impacting compensation, benefits, and timekeeping
- Support benefits administration as it relates to payroll deductions and reporting
- Partner with HRBPs and leadership to ensure compensation changes are properly documented and executed
- Maintain personnel records and ensure appropriate documentation is stored and accessible
HR Data & Analytics
- Maintain high standards of data integrity within UKG UltiPro
- Develop and deliver regular and ad hoc reports on payroll, headcount, turnover, and workforce trends
- Analyze HR and payroll data to identify discrepancies, trends, and opportunities for improvement
- Support leadership reporting needs with clear, actionable insights
- Assist in building dashboards and metrics that inform decision-making
Compliance & Process Improvement
- Ensure payroll and HR processes align with all applicable labor laws, tax regulations, and internal policies
- Maintain audit readiness at all times, including documentation, reporting, and system accuracy
- Identify inefficiencies in payroll and HR workflows and implement process improvements
- Support HR audits, compliance reviews, and regulatory reporting
- Act as a subject matter expert for UKG UltiPro and drive optimization of system capabilities
- Create and maintain SOPs for payroll and HR administrative processes
Qualifications
- Associate's degree in Human Resources, Accounting, Business Administration, or related field preferred
- 3+ years of payroll and HR administration experience, preferably in healthcare or a multi-state environment
- Strong experience with UKG UltiPro (or UKG Pro) preferred, but not required
- Deep understanding of payroll processes, wage and hour laws, and tax compliance
- High proficiency in Excel and HRIS reporting tools
- Exceptional attention to detail with a zero-error mindset
- Strong analytical and problem-solving skills
- Ability to handle sensitive and confidential information with discretion
- Strong communication skills with the ability to work cross-functionally
What Success Looks Like
- Payroll runs are accurate, on time, and audit-ready every cycle
- HR data is clean, reliable, and decision-ready
- Issues are identified and solved before they become problems
- Processes are streamlined, documented, and scalable
- Leaders trust the data and rely on you for answers
About Humboldt Park Health
A community-focused hospital providing healthcare services in Chicago.
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