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About The Company
Ultima Markets is a dynamic multi-asset trading platform specializing in the fintech and forex sectors. Founded in 2016, we are dedicated to providing innovative financial solutions that empower our clients to excel in a competitive marketplace.
Our platform offers access to over 250 CFD financial instruments, including Forex, Commodities, Indices, and Shares, catering to investors from all walks of life. At Ultima Markets, we foster a collaborative and inclusive work environment where innovation is encouraged. Our team members benefit from professional development opportunities and the chance to work with industry leaders in fintech. If you are passionate about driving change in the financial sector and want to be part of a growing company, we welcome you to explore your future with us!
- To learn more about our company, please visit our website: https://www.ultimamarkets.com.
About The Role
We are seeking a dedicated and detail-oriented HR and Office Operations Specialist to join our team. In this role, you will be responsible for managing employee compensation and benefits, overseeing recruitment and onboarding processes, handling general HR administrative tasks, and ensuring smooth office operations. This position offers an excellent opportunity for a professional looking to contribute to a fast-paced, innovative environment within the fintech industry. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. You will work closely with various departments to ensure compliance with legal standards, promote a positive work environment, and facilitate operational efficiencies across our offices.
Qualifications
The ideal candidate will hold a Bachelor's Degree in Human Resources, Business Administration, Psychology, or a related field. A minimum of three years of experience in HR administrative roles, preferably within the fintech or forex sectors, is required. Familiarity with Indian labor laws, statutory payroll requirements, and HR compliance regulations is essential. Candidates should demonstrate proficiency in payroll processing, employee claims management, office operations management, attendance and leave management, and end-to-end recruitment processes.
Strong interpersonal and communication skills are vital for effective collaboration with cross-functional teams and diverse stakeholders. The ability to work independently with minimal supervision, coupled with a high level of accuracy and attention to detail, is crucial. Organizational skills to manage multiple priorities and meet deadlines in a dynamic environment are also essential for success in this role.
Responsibilities
Employee Compensation & Benefit Management
- Ensure accurate and timely payroll processing in compliance with statutory regulations, coordinating closely with finance teams and external vendors to maintain confidentiality and integrity.
- Oversee the processing of employee expense claims in accordance with benefit policies and internal financial controls.
- Maintain and regularly update comprehensive employee records within designated systems to support payroll accuracy and audit requirements.
- Monitor and implement updates to employee benefit plans in line with changes in labor laws and company policies.
Recruitment & Employee Onboarding
- Manage the end-to-end recruitment process, including job postings, resume screening, proactive candidate sourcing, conducting phone screenings, coordinating interview schedules, and supporting hiring managers in candidate evaluation and selection.
- Coordinate end-to-end onboarding for new hires by preparing documentation, arranging orientation sessions, and collaborating with cross-functional and regional teams to ensure a seamless integration process.
General HR Administrative Tasks
- Manage accurate tracking and maintenance of employee attendance records via the designated attendance management system, providing regular reports to management.
- Administer employee leave requests and approvals, ensuring adherence to company policies and relevant labor regulations, with timely reporting to management.
Office Operations & Vendor Management
- Oversee smooth daily office operations, coordinating maintenance, repairs, and housekeeping services to maintain an optimal work environment.
- Manage procurement and inventory control for office supplies and equipment, ensuring operational efficiency.
- Liaise with office space vendors, service providers, and external contractors to effectively manage leases, contracts, and service agreements.
- Lead projects for new office locations, ensuring alignment with company requirements, budget parameters, and operational objectives.
- Oversee all aspects of office setup logistics, including furnishing, utilities, and infrastructure readiness, to facilitate seamless transitions when necessary.
Benefits
We offer a competitive benefits package designed to support our employees' professional and personal growth. Our benefits include comprehensive health insurance plans, paid time off, and opportunities for continuous learning and development. Employees also enjoy a collaborative work environment that encourages innovation and creativity. Additionally, we provide flexible work arrangements where possible to promote work-life balance. As part of our team, you will have access to industry-leading tools and resources, along with the chance to work alongside talented professionals committed to excellence and growth within the fintech sector.
Equal Opportunity
Ultima Markets is committed to creating an inclusive environment for all employees. We are proud to be an equal opportunity employer and do not discriminate based on race, religion, gender, age, sexual orientation,
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