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🚀 We're Hiring: HRIS & Technology Specialist (ERPNext)
📍 Cochin | 🏢 Work From Office Only | 💼 Full-Time | 🧑💼 6 – 7 Years
About the Role
- Our HR application on ERPNext is live and actively used by the HR team. The next phase is not simply about handling requests — it is about continuously improving the HRIS, standardizing processes, maximizing the use of available HR modules, and ensuring the system evolves in line with established HR and payroll practices.
- As the HRIS & Technology Specialist, you will act as the functional owner between HR, Payroll, IT, and the technical support/development team. You will understand business requirements, but also proactively identify opportunities to improve processes, eliminate manual work, strengthen standardization, and increase adoption of existing HRIS capabilities.
- A key expectation of the role is to challenge unnecessary customization and ensure that standard ERPNext/HRIS functionality is fully evaluated and utilized before proposing new development.
What You'll DoHRIS Ownership & Continuous Improvement
- Own the day-to-day functional health and continuous improvement of the HRIS.
- Proactively identify process gaps, inefficiencies, manual activities, and opportunities for automation.
- Review existing HR processes and recommend improvements rather than waiting for requests.
- Maintain a forward-looking HRIS improvement roadmap.
- Identify underutilized HRIS capabilities and drive their adoption.
HRIS Standardization & Governance
- Establish and maintain standardized HRIS processes across relevant HR and payroll functions.
- Ensure HR teams follow defined system processes and workflows consistently.
- Promote standard ERPNext/HRIS functionality before customization.
- Evaluate the business and operational impact of proposed customizations.
- Prevent unnecessary duplication, workarounds, and department-specific practices.
- Maintain functional standards, process documentation, and system governance.
ERPNext / HR Module Utilization
- Ensure maximum practical utilization of available ERPNext HR modules.
- Review existing configurations and identify functionality that is available but not being used effectively.
- Recommend appropriate use of standard modules for employee lifecycle, attendance, leave, payroll, appraisals, recruitment, expense and related HR processes.
- Coordinate enhancements, configuration changes, integrations, and new module implementations.
- Stay informed about relevant ERPNext/Frappe HRMS capabilities and assess their applicability.
Business Analysis & Requirements
- Receive and analyse HR requirements, issues, and enhancement requests.
- Understand the underlying business need rather than simply implementing the requested solution.
- Compare requirements against existing HRIS functionality and standard HR practices.
- Propose alternative solutions where a process change or existing functionality is more appropriate than development.
- Prepare BRDs, process flows, functional specifications, and acceptance criteria.
- Obtain appropriate business sign-off before development or major configuration changes.
Implementation & Delivery
- Coordinate with the technical/development team through configuration and development.
- Conduct functional testing and coordinate UAT.
- Validate that delivered functionality meets the approved requirement.
- Coordinate user communication, training, rollout, and post-release support.
- Monitor adoption after implementation and address recurring issues.
HR & Payroll Process Excellence
- Develop strong knowledge of employee lifecycle, attendance, leave, payroll, benefits, appraisals, compliance, and related processes.
- Identify opportunities to standardize and simplify HR and payroll operations.
- Ensure system processes support defined company policies and approved business practices.
- Work closely with HR and Payroll stakeholders to improve data quality, controls, and process consistency.
What We're Looking For
- 6 – 7 years of experience as a Business Analyst, Functional Consultant, HRIS Specialist, HR Systems Specialist, or similar role.
- Strong understanding of core HR and payroll processes.
- Experience working with an HRIS, ERP, HRMS, or payroll system.
- Ability to analyse business processes and translate them into system requirements.
- Strong BRD, process mapping, documentation, and stakeholder-management skills.
- Ability to understand system capabilities and distinguish between configuration, standard functionality, process improvement, and customization.
- A mindset focused on standardization, automation, optimization, and continuous improvement.
- Confidence to challenge requirements constructively and recommend better alternatives.
- Ability to work effectively with HR, Payroll, IT, and software development teams.
- ERPNext/Frappe HRMS experience is highly desirable.
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