Sciometrix
Website:
sciometrix.com
Job details:
About Sciometrix
At Sciometrix, our goal is to deliver the best-ever personalized care with utmost compassion enabling patients to lead healthier and happier lives. Our commitment to innovation in healthcare technology drives us to lead the way in Care Management, Digital Care Coordination, Value-Based Care, and Population Health. We envision a world where advanced technology and human compassion intersect seamlessly to deliver superior patient experiences and outcomes.
Our mission is to enhance the lives of patients by leveraging digital solutions that reduce hospital readmissions, improve health outcomes, and optimize the delivery of healthcare services. At the heart of our philosophy lies the belief that every patient deserves access to the highest quality of care, tailored to their individual needs. We strive to make this vision a reality by pioneering innovative solutions that prioritize patient well-being and provider efficiency. With Sciometrix, the future of healthcare is not just about treating illnesses; it's about empowering patients to live their best lives.
We are looking for a detail-oriented and proactive
HR & Admin Executive to support day-to-day HR operations, employee lifecycle activities, records management, workplace coordination, and employee engagement initiatives. The ideal candidate should be organized, comfortable working with Excel trackers and calendars, and able to coordinate effectively with employees, vendors, and internal stakeholders.
What's in it for you?
🚀 Innovative & Dynamic Team
Join a forward-thinking digital health company where your expertise in investment research, financial analysis, and fundraising execution directly contributes to strategic growth. Be part of a team that values structured thinking, ownership, and high-impact execution.
📊 Collaborative, Cross-Functional Environment
Work closely with leadership, finance, strategy, and business teams to drive investor readiness, support fundraising efforts, and translate business performance into compelling investment narratives.
🌐 Cutting-Edge Tools & Insights
Leverage platforms such as PitchBook and internal analytics tools to conduct investor research, track funding trends, and build high-quality investment materials and data rooms.
🌍 Global Network & Professional Growth
Engage with global investors, stakeholders, and advisors. Gain exposure to end-to-end fundraising cycles and develop deep insight into venture capital, private equity, and healthcare technology ecosystems.
🤝 Commitment To Diversity, Inclusion & Belonging
We are committed to building a safe, inclusive workplace where every team member feels respected and empowered. Our leadership prioritizes creating an environment where you can bring your authentic self to work.
💼 Competitive Compensation & Benefits
Enjoy a competitive salary aligned with your experience, along with benefits designed to support your well-being and work-life balance, including remote work opportunities, health insurance coverage, accidental wellness cover, company-provided devices, internet reimbursement, paid leaves, and optional holidays.
🏆 Positive & Rewarding Work Environment
Join a company recognized for innovation and growth — where your contributions to fundraising, investor engagement, and strategic execution are valued and celebrated.
Key Responsibilities
HR Operations & Employee Records
- Maintain and organize virtual employee records and HR documentation.
- Ensure employee information and documents are updated and properly maintained in SharePoint site.
- Maintain excel trackers and reports.
- Support data collection and employee information updates through Microsoft Forms.
- Ensure HR records are accurate, complete, and accessible to authorized stakeholders while maintaining confidentiality.
Recruitment Support
- Assist the HR/Recruitment team with day-to-day recruitment coordination.
- Source, screen and Schedule interviews and coordinate interview calendar invites with candidates and hiring managers as and when required.
- Support candidate communication, interview follow-ups, and recruitment trackers.
- Assist with maintaining accurate candidate records and recruitment-related documentation.
Pre-Onboarding & Onboarding
- Coordinate pre-onboarding activities, including documentation, timely vendor coordination, background information, joining formalities, and employee communication.
- Support the onboarding process by coordinating with new hires, HR, IT, managers, and other stakeholders.
- Ensure required employee documents and onboarding forms are completed before the joining date and maintain excel trackers.
- Coordinate device allocation and other onboarding requirements. Assist in laptp setup.
- Maintain onboarding trackers and ensure all activities are completed on time.
Offboarding & Exit Support
- Coordinate employee offboarding activities and exit formalities.
- Maintain exit checklists and coordinate with relevant teams for device/assets recovery, access closure, documentation, and final formalities.
- Ensure employee records are updated following separation.
IT & Device Coordination
- Coordinate with the IT team for laptop/device allocation, collection, replacement, and tracking. Schedule setup meetings.
- Maintain accurate device and asset trackers.
- Follow up on pending device-related activities during onboarding and offboarding.
Office & Administrative Support
- Coordinate with office vendors and support day-to-day office administration.
- Ensure office cleanliness, basic workplace readiness, and general office upkeep.
- Coordinate with housekeeping, maintenance, courier, and other administrative vendors as required.
- Track and follow up on office-related requirements and issues.
Calendar & HR Coordination
- Schedule meetings, interviews, onboarding sessions, HR meetings, and employee connects.
- Prepare and send calendar invitations as and when required and ensure relevant participants are included.
- Maintain HR-related calendars and coordinate schedules with internal stakeholders.
Employee Engagement
- Prepare and maintain the annual/monthly employee engagement calendar.
- Assist in planning and executing employee engagement activities, celebrations, team events, and HR initiatives.
- Coordinate logistics, vendors, communication, and participation for engagement activities.
- Create and publish internal HR posts for employee shout-outs, celebrations.
- Support internal communication initiatives and ensure timely employee updates.
Vendor Coordination
- Coordinate with HR, office, IT, insurance, and other relevant vendors.
- Follow up on pending requests, documentation, invoices, service issues, and deliverables.
- Maintain vendor-related trackers and records.
Requirements
- 2-5 years of experience in HR Administration, HR Operations, People Operations, or a similar role.
- Strong knowledge of Microsoft Excel and experience maintaining HR trackers and reports.
- Working knowledge of Microsoft Forms and SharePoint is preferred.
- Good understanding of employee lifecycle processes, particularly pre-onboarding, onboarding, and offboarding.
- Strong organizational and follow-up skills with excellent attention to detail.
- Comfortable coordinating with employees, managers, vendors, IT, and other internal teams.
- Good written and verbal communication skills.
- Ability to handle confidential employee information professionally.
- Ability to manage multiple tasks and priorities in a fast-paced work environment.
- Experience with employee engagement activities and internal HR communications will be an advantage.
Equal Opportunity
Sciometrix is an Equal Opportunity Employer and is proud to offer equal employment opportunity to everyone regardless of race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, disability, gender identity, veteran status, and more
Skills: employee lifecycle,administration jobs,office administration,employee engagement,microsoft excel,hr administration
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