Staff Assistant (Strategic Planning/Coordination)

%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cstrong%3EPost Context%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EACT contributes to preserving the peace, security and territorial integrity of Alliance member states by leading, at Strategic Command level, Warfare Development required to enhance NATO’s posture, military structures, forces, capabilities and doctrines.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EThe Capability Development Directorate (CAPDEV) comprises two Divisions—Requirements and Capabilities. The Directorate supports SACT in his Capabilities Requirement Authority (CRA) role. It is responsible for a holistic through lifecycle Capability Development approach that infuses innovation and transformative efforts that are an integral part of the Warfare Development. This includes responsibilities for elicitation, development, capture and collection, quality review, traceability and visibility of capability requirements.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EThe Capabilities Division coordinates the development of capabilities from capability planning through acceptance and then disposal with the management entities, NATO Headquarters staff and the NATO Governance Structure. This entails synchronizing horizontally across capabilities to achieve coherent efforts and outcomes.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp style=%22font-family:Arial;%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EThe incumbent provides critical administrative support to ensure the capability development meets NATO’s short, medium and longer-term objectives.%3C/span%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cstrong%3EPrincipal Duties%3C/strong%3E%3C/b%3E%3Cspan lang=%22EN-US%22%3E:%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EProvide subject matter expert administrative support to the range of Strategic Planning cell functions.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3ECoordination and management of appropriate Strategic Planning Cell internal business processes, including but not limited to Tasker Tracker, SPC MS Teams environment, team calendar, team training, routine team meetings, and the staffing of SPC support requests.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3ECoordination of Strategic Planning Cell support to external business processes, including but not limited to strategic planning and portfolio planning meetings; defence planning collaboration, resource planning collaboration, and ACT business processes requiring a strategic or portfolio-level input.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EProvides support to internal strategic planning/analysis and portfolio planning/analysis business processes as required.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EMaintain SPC administrative files, SharePoint and Information sites.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3ESupport SPC budget and travel planning and administration%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3ESupports the development and maintenance of the ACT Strategic Capability Development Plan (SCDP) and related information/reporting.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EProvides subject matter support to business processes relating to the coordination of strategic planning and portfolio planning%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3ESubject matter expert support to the SPCs engagement with defence planning, resource planning, strategic planning, portfolio alignment, architecture and capability implementation activities.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3ESupport the development of appropriate business processes, reporting functions and analysis to provide transparency to HQ SACT leadership, stakeholders and Governance.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3ESupport the information and data-driven culture in HQ SACT that uses analysis to generate insights, improve decision making at all levels, inform strategy and policy decisions, and improve performance.%3C/span%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp style=%22margin:0cm 0cm .0001pt;%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cstrong%3EEssential Qualifications / Experience:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EHigher Secondary education and completed higher vocational training%3C/span%3E%3Cspan style=%22mso-spacerun:yes;%22 lang=%22EN-US%22%3E%26nbsp; %3C/span%3E%3Cspan lang=%22EN-US%22%3Ein accounting, finance, management, business administration, public administration or related discipline leading to a formal technical or professional certification with 3 years function related experience.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3ESecondary education and completed advanced vocational training%3C/span%3E%3Cspan style=%22mso-spacerun:yes;%22 lang=%22EN-US%22%3E%26nbsp; %3C/span%3E%3Cspan lang=%22EN-US%22%3Ein that discipline leading to a professional qualification or professional accreditation with 5 years post related experience.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EAt least 4 years post related experience in administration.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EStrong communication and collaboration skills, including the ability to work effectively in cross-functional teams.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EProven ability to communicate effectively orally and in writing, with excellent briefing skills.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EExcellent analytical and problem-solving skills.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EA keen eye for detail and accuracy.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EProficiency in Microsoft Office suite and Microsoft SharePoint.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EA team player with the ability to work independently.%3C/span%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cstrong%3ELanguage:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3EEnglish - SLP 3322%26nbsp;- (Listening, Speaking, Reading and Writing)%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cstrong%3EAttributes/Competencies:%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cu%3EPersonal Attributes:%3Co:p%3E%3C/o:p%3E%3C/u%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EParticular personal attributes such as thought, good judgement, adaptability and tact required for this post. Required sense of diplomacy and propriety in order to work harmoniously with military and civilian staff of various within the organization. Ability to resolve conflicts in a conciliatory manner. Willingness to work flexible hours as required and willing to travel occasionally%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cu%3EProfessional Contacts:%3C/u%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EProfessional Contacts: Must have an ability to engage effectively with personnel at various levels in HQ SCT, as well as other NATO Agencies and entities, including external stakeholders (especially on matters of event organization and administrative support).%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Cu%3EContribution To Objectives:%3C/u%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3EThe incumbent will, either directly or indirectly contribute to the work and objectives of the Strategic Planning Cell and ACT, under direct supervision of SPC Head. The impact could involve day-to-day support through analysis, which assists others to make decisions%3C/span%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cstrong%3ESecurity Clearance%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3EThe successful applicant will be required to apply for and receive a %3Cspan style=%22background-attachment:initial;background-clip:initial;background-image:initial;background-origin:initial;background-position:initial;background-repeat:initial;background-size:initial;%22%3ENATO SECRET%26nbsp;%3C/span%3ESecurity Clearance prior to final confirmation of contract and commencement of employment.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cstrong%3EContract%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli class=%22MsoNormal%22 style=%22line-height:107%;%22%3E%3Cspan style=%22color:red;font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22line-height:107%;%22 lang=%22EN-US%22%3E%3Cstrong%3E%3Cu%3EThis position is linked to a specific NATO project and is for a limited duration of 2 (two) years only.%3Co:p%3E%3C/o:p%3E%3C/u%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22line-height:107%;%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan style=%22line-height:107%;%22 lang=%22EN-US%22%3EServing NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.%3C/span%3E%3Cspan style=%22line-height:107%;mso-spacerun:yes;%22 lang=%22EN-US%22%3E%26nbsp; %3C/span%3E%3Cspan style=%22line-height:107%;%22 lang=%22EN-US%22%3ENewly recruited staff will be offered a three year definite duration contract.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cb style=%22mso-bidi-font-weight:normal;%22%3E%3Cstrong%3ENotes for Candidates%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/b%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3EThe %3C/span%3E%3Ca href=%22https://www.act.nato.int/career-opportunities%22%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3EHQ SACT web site%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E gives full details on the eligibility criteria and application processes to be adopted by all candidates.%26nbsp; However, candidates should particularly note:%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3EPlease answer each of the pre-screening questions completely in English. Expressions such as: “please see attached CV, please see annex, please see enclosed document, etc” are not acceptable; this is a cause of immediate rejection of the application.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3EParticular attention should be given to Education and Experience section of your application form, which should be populated with details of your career to date and educational achievements and certifications as they relate to your application.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3EThe candidature of NATO redundant staff at grade G12%3C/span%3E%3Cspan style=%22color:red;font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%26nbsp;%3C/span%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3Ewill be considered with priority.%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3ENATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.%3C/span%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/p%3E%3Cp%3E%3Cspan style=%22color:red;font-family:arial, helvetica, sans-serif;font-size:14px;%22%3EThis vacancy will close on 09 January 2026%26nbsp;@ 17:59hrs (EST)/11:59hrs (CET).%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22color:red;font-family:arial, helvetica, sans-serif;font-size:14px;%22%3E%3Cspan lang=%22EN-US%22%3E%3Co:p%3E %3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E

An international military alliance's strategic planning and coordination arm.