Payroll Coordinator/Receptionist

About Company:

Our mission is simple: Take Care of People. Guided by our core values of Integrity, Teamwork, Innovation, Education, Quality Outcomes, and Fiscal Responsibility, we are building a quality post-acute healthcare system that supports patients, families, and communities.

We provide a full continuum of services with a focus on exceptional outcomes and quality of life. Every day, our residents and patients are entrusted to a dedicated team of professionals and caregivers. We offer diverse career opportunities to grow your skills, serve others, and be part of a supportive, mission-driven culture.

We are proud to support our team with competitive pay and a comprehensive benefits package, including

• Paid Time Off
• Medical and Dental Insurance 
• Early wage Access
• Tuition Reimbursement
• HMGU Scholarship Program 
• 401(k) Retirement Plan 

Join us and be part of a team where Taking Care of People is more than our mission—it’s our culture!

About the Role:

The Payroll Coordinator/Receptionist plays a critical role in ensuring the accurate and timely processing of payroll for all employees within the organization. This position is responsible for managing payroll tax compliance, including federal, state, and local tax regulations, to maintain adherence to all legal requirements. The Payroll Coordinator will oversee the entire payroll process ensuring data integrity and confidentiality. Collaboration with finance teams is essential to resolve discrepancies and support employee inquiries related to payroll. Ultimately, this role ensures employees are compensated correctly and on schedule, contributing to overall organizational efficiency and employee satisfaction.

Minimum Qualifications:

• Proven experience in payroll processing and administration, preferably within a corporate environment.
• Strong knowledge of payroll tax regulations at the federal and state levels in the United States.
• Proficiency in using payroll systems such as ADP is required.
• Excellent attention to detail and organizational skills to manage multiple payroll tasks accurately.
• Ability to handle sensitive and confidential information with discretion.
• Handle incoming phone calls and visitors. 

Preferred Qualifications:

• Certification in payroll management (e.g., Certified Payroll Professional - CPP).
• Experience working with large-scale payroll systems and multi-state payroll processing.
• Familiarity with HRIS systems and integration with payroll platforms.
• Strong analytical and problem-solving skills to identify and resolve payroll discrepancies efficiently.
• Effective communication skills to interact with employees and cross-functional teams.

Responsibilities:

• Process and verify payroll data using ADP Enterprise and PeopleSoft payroll systems to ensure accurate and timely payroll execution.
• Manage payroll tax filings and compliance for federal, state, and local jurisdictions, including preparation and submission of tax reports.
• Coordinate with Corporate office to process new hire paperwork, terminations, pay increases, and other payroll-related changes.
• Investigate and resolve payroll discrepancies or issues by collaborating with employees, Corporate, and finance departments.
• Maintain payroll records and documentation in accordance with company policies and legal requirements.

Skills:

The Payroll Coordinator utilizes their expertise in payroll tax and state tax regulations daily to ensure compliance and accurate tax reporting. Proficiency with ADP Enterprise, including new hire paperwork, pay increases, and terminations. Strong organizational skills are essential to manage the payroll process end-to-end, ensuring deadlines are met and records are maintained properly. The ability to analyze payroll data helps in identifying discrepancies and resolving issues promptly in collaboration with Corporate and finance teams. Effective communication skills support clear and professional interactions with employees regarding payroll inquiries and updates.

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