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Administrative Assistant
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Description

The Administrative Assistant is a highly organized and adaptable professional position that supports

event coordination, community engagement, and marketing initiatives, with a strong emphasis on 

support for the Director of People and Community Advancement. This role manages internal and 

external events while coordinating schedules, logistics, and communications for leadership involvement

Requirements

The Minimum Qualifications

  •  2+ years of experience in event planning, marketing, or community engagement 
  •  Strong organizational and project management skills 
  •  Excellent communication and relationship-building abilities 
  •  Ability to manage multiple events and deadlines simultaneously 
  •  Creative thinking with attention to detail 
  •  Comfortable working cross-functionally with marketing, HR, and leadership teams

Your Essential Duties:

  •  Coordinate calendars and scheduling for events and related meetings with leadership, ensuring alignment on priorities and availability 
  •  Support logistical planning and communication for executive participation in internal and external events 
  •  Assist with the preparation and coordination of materials, agendas, and communications for events and projects
  •  Partner with the employee engagement committee to plan and execute internal events and initiatives 
  •  Coordinate meetings, track action items, and support follow-up for various committee activities or event planning projects
  •  Contribute ideas and support initiatives that enhance employee engagement and organizational culture 
  •  Plan, coordinate, and execute internal and external events, including community events, employee events, and marketing activations 
  •  Manage event logistics, including venues, vendors, timelines, materials, and budgets 
  •  Coordinate event promotion in partnership with the executive, HR, & marketing team, as well as,Community partners
  •  Ensure a high-quality, consistent brand experience across all events 
  •  Track attendance, engagement, and event success metrics
  •  Represent the organization at community events and networking opportunities
  •  Assist with internal communications and culture-building activities 
  •  Coordinate logistics for internal programs such as recognition events, trainings, and onboarding support
  •  Regular and predictable attendance is an essential function of this position.
  •  Performs miscellaneous job-related duties as assigned.

Your Success Factors:

  •  Strong project management and organizational skills with the ability to coordinate multiple events, timelines, and priorities simultaneously 
  •  Excellent interpersonal and relationship-building skills, with the ability to engage effectively with employees, leadership, vendors, and community partners 
  •  Effective written and verbal communication skills, including the ability to create clear, engaging messaging for diverse audiences 
  •  High attention to detail with a focus on accuracy in event logistics, HR processes, and communications 
  •  Ability to think proactively and problem-solve in a fast-paced, dynamic environment 
  •  Strong customer-service mindset with a focus on delivering positive employee and community experiences 
  •  Ability to collaborate cross-functionally with marketing, HR, and leadership teams
  •  Adaptability and flexibility to support a variety of responsibilities, including events, employeeengagement, and executive coordination 
  •  Creative thinking and ability to contribute ideas that enhance events, engagement, and brand presence 
  •  Ability to work independently while managing competing priorities and deadlines
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