People & Culture Administrator

We’re Hiring!

Healthcare Excellence Canada (HEC) works with partners to spread innovation, build capability and catalyze policy change so that everyone in Canada has safe and high-quality healthcare. Through collaborations with patients, caregivers and people working in healthcare, we turn proven innovations into lasting improvements in all dimensions of healthcare excellence.

If you would like to contribute to the safe and high-quality healthcare of Canadians, apply to the position below and join HEC!

Term: Temporary, Part-time (up to 20 hours per week)

Reports to: Director, People & Culture

Hiring Range: $27.05-$40.50 per hour

Location: We are a pan-Canadian healthcare organization and welcome candidates from across Canada. Our head office is located in Ottawa, Ontario and we welcome flexible work options such as permanent/fully remote, hybrid, flexible work hours, and compressed work weeks.

Deadline to apply: May 16, 2025, at 11:59pm ET

How to apply: https://hecesc.bamboohr.com/jobs/

Please note a French version of this job posting is available at the link above.

The People & Culture Administrator is responsible for providing administrative assistance to the People & Culture Team. Areas of responsibility include, but are not limited to, recruitment, orientation and onboarding, HRIS and employee records management, metrics reporting, policy research, invoice management, and general administrative support for People & Culture processes. This role requires strong alignment with the values of HEC’s People & Culture function, with a commitment to delivering services that are timely, accurate, and rooted in a people-centric approach.

Your core responsibilities include:

• Facilitates both internal and external recruitment efforts, including creating and updating job ads, coordinating the translation of job descriptions and ads, posting vacancies, scheduling and participating in recruitment strategy meetings, screening applications, arranging interviews, preparing interview materials, conducting reference checks, and administering background checks.
• Ensures timely and consistent communications with candidates to ensure a positive candidate experience throughout the recruitment process.
• Delivers employee orientation to new staff, and coordinates with internal departments to ensure accurate information is represented in the onboarding modules on HEC’s Online Learning Platform.
• Supports the maintenance of the Human Resources Information System (HRIS) and employee files.
• Participates in the development and implementation of various People & Culture programs, policies, and procedures.
• Processes invoices for People & Culture transactions and prepares credit card reconciliations, as needed.

Education and experience you will need to have:

• Bachelor’s degree or Diploma in Human Resources or a related discipline, or equivalent knowledge and expertise is required.
• Minimum of two (2) years human resources experience required, preferably with a focus in talent acquisition and/or in a not-for-profit (NFP) organization.
• Bilingual in French and English is preferred (English communication skills at Advanced “C” level required).
• Advanced computer software skills in Microsoft Office suite and virtual environment are required.
• Previous experience with HRIS software (i.e. BambooHR) is preferred.

You will be a great fit for this role if you have:

• Strong sense of organization and attention to details.
• Demonstrated time management skills.
• Solution-oriented approach with developed problem-solving skills.
• Ability to work in a small dynamic team, with the flexibility to quickly pivot and support evolving priorities.
• Confidence and ability to inspire trust in communications with employees and external candidates.
• Client services skills with a people-centered approach.
• Ability to foster strong relationships.
• Excellent oral and written communication skills.
• Professionalism, tact, diplomacy, and confidentiality.

Healthcare Excellence Canada (HEC) is an equal opportunity employer and embraces diversity and inclusivity. HEC is committed to building teams with a variety of backgrounds, skills and views, as the more inclusive we are, the more impact we can have. We encourage applications from all qualified individuals, including visible minorities, Indigenous persons, and persons with disabilities. We thank all applicants for their interest; only those selected for an interview will be contacted. Accommodations are available on request for candidates taking part in all aspects of the selection process.