Deputy Clerk II

About the Department

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary 

Under direct supervision, the Deputy Clerk II performs a variety of administrative, general clerical, bookkeeping services and categorizes documents, exhibits, report’s records and confidential records relating to court cases and files for the District Clerk office. The work involves performing micrographic work for the preservation and archiving of permanent records. This position also assists District Judges in the courtroom by ensuring the courtroom proceedings run efficiently and effectively. The product of the employee’s work affects the operation of the department that may include the well being of persons that are not employed in the department.

Individuals in this position serve at the pleasure of the current elected official.

Position Duties

• Performs routine office procedures such as answers telephone, accepts payments, issues receipts, processes mail, photocopies, scans documents and locates files and case information for attorneys, District Attorney, parole officers, state agencies and the general public.
• Assists customers and callers regarding District Clerk filings and directs them to the appropriate office or staff.
• Operates personal computer to enter and retrieve information.
• Files paper and electronic court documents.
• Reviews, processes, sorts, and organizes paper and electronic documents and instruments received for filing daily.
• Prepares and issues a portion of civil and criminal process, notices, and criminal court writs.
• Reviews and processes Bureau of Vital Statistics forms to send the State.
• Performs searches and locates and retrieves information for attorneys, District Attorney, Attorney General and the public.
• Copies and certifies documents.
• Maintains exhibits for fast retrieval and secure storage.
• Re-shelves files and prepares additional files for extension of existing file.
• Organizes file room space.
• Prepares archival records and old files for records management.
• Assists with courtroom duties including civil and criminal non-jury docket and selection of jurors.
• Administers oaths as necessary to witnesses and interpreters, juries and defendants in criminal cases.
• Maintains docket entries for District Court.
• Perform other duties as assigned.

Minimum Qualifications

Any combination of experience or training may be substituted on a year for year basis.

• Requires High School degree or equivalent.
• Requires six months secretarial, office or bookkeeping work experience, preferably in a judicial or legal setting.

Other Qualifications

• Class C driver’s license.