Executive Assistant (Contractor)

We're looking for an experienced, proactive, and highly organized Executive Assistant who can also play a critical role in site operations for our growing R&D hub in India. This is a hybrid role that goes beyond calendar management — it's about enabling a high-performing leadership team, shaping team culture, and making the engine behind the scenes run smoothly. You'll work closely with the R&D Site Lead, partnering on day-to-day planning as well as longer-term initiatives that support engineering, product, and design teams at the site. In this role you can expect to Manage complex calendars, prioritize meetings, and coordinate with global time zones Help prepare for leadership meetings, offsites, and internal communications Track action items and follow through across multiple workstreams Coordinate travel, events, and team logistics as needed Partner with Workplace/Facilities/IT to ensure smooth site functioning Plan and support internal events (e.g., all-hands, offsites, leadership visits) Be a point-of-contact for India based R&D activities and team rituals Help drive initiatives that enhance employee experience and site culture Collaborate with other EAs, business operations, and global stakeholders Assist in project coordination, light documentation, and reporting Communicate effectively across functions to keep work moving forward

HashiCorp, an IBM company is driven by our people and our principles which have been the foundation of everything we do since the company was founded in 2012. Join us on our journey as we work to support the world's most innovative companies as they transition to cloud and multi-cloud infrastructure through simple yet powerful workflows and automation.