JOB DESCRIPTION
TRANSPORTATION FIELD TRIP COORDINATOR
QUALIFICATIONS: Proven administrative experience and demonstrated ability to work with people in an effective manner. Demonstrate proficiency and understanding of personal computers and Windows operating systems. Good oral and written communication skills.
REPORTS TO: Director of Transportation
PERFORMANCE RESPONSIBILITIES:
- Coordinate all district field trips with schools, schedule trip buses and drivers.
- Coordinate use of district owned activity buses.
- Lead and organize all field trip meetings.
- Work to fill all requested trips throughout the district.
- Communicate clearly all aspects of trips with stakeholders.
- Assist Director with department projects.
- Other duties assigned by the Director.
PERSONAL AND PROFESSIONAL RESPONSIBILITIES:
- Nurture a positive relationship with super-ordinates, subordinates and peers.
- Demonstrate respect for super-ordinates, subordinates and peers.
- Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player.
- Demonstrate ability to deal with sensitive issues in a tactful and professional manner.
- Address concerns and offer suggestions in an appropriate and confidential manner.
From PDF Description
Effective 1/1/2026 Hamilton SE Schools
13485 Cumberland Road
Fishers, IN 46038
2025-2026 Facilities Scheduling Coordinator & Field Trip Coordinator
$46,350.00
Wage related benefits
The work year is 220 days.
A 5.0% employer match to a 403(b) based on base wages.
Benefits & absence days the same as General Office Administrative Assistant and Treasurer Schedule
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Wage related benefits
(Including 205-day Technicians, 220 day Facilities Scheduling Coordinator, 220 day Field Trip Coordinator)
A 5.0% employer match to a 403(b) based on base wages.
1. Work hours shall normally consist of eight-hour days and forty-hour work weeks. Supervisors will
establish assignments, duties, and beginning and ending hours for their personnel according to the
needs of the office to which the employee is assigned. Work days in excess of those regularly
assigned shall be approved by their supervisor. No overtime will be allowed without the approval
of their immediate supervisor.
2. Leave benefits such as sick, personal and bereavement, are available upon hire date. Persons
working at least 6 hours per day are eligible for sick, personal, and bereavement days. For persons
hired after the start of the normal work year, leave allocations will be pro-rated based on the
portion of the year employed. Leave allocations will also be pro-rated for persons working less than
seven hours per day.
Sick Leave – Seven days of sick leave per year will be provided for absences due to personal illness
or medical appointments which cannot be scheduled outside the regular work day. Unused sick
leave may accumulate to a maximum of 60 days. A maximum of six sick leave days may be used
each year for illness of an immediate family member. When an employee’s accumulated sick leave
exceeds two- thirds of the maximum at the end of any school year, the employee may elect to receive
payment for up to 12 unused sick and/or personal leave days over 40 at the rate of $25 per day. One
day of sick leave may be used for a required court appearance.
In all cases of separation from service, (voluntary, involuntary), an employee is not entitled to a
payout for unused sick leave. On the employee’s last scheduled work day before separation of
employment, the employee will be compensated for all time actually worked that day, but will not
be entitled to compensation if the employee uses a sick day.
Personal Days – Two days per year may be requested for use as a personal business day by support
staff, provided:
a. The request is made in advance (three days if possible). The request must be approved by
the immediate supervisor.
b. If not used, this day will accumulate as sick leave for the following year.
In all cases of separation from service, (voluntary, involuntary, retirement), an employee is not
entitled to a payout for unused personal leave. On the employee’s last scheduled work day before
separation of employment, the employee will be compensated for all time actually worked that day,
but will not be entitled to compensation if the employee uses a personal day.
Bereavement Leave – In the event of death within the employee’s immediate family, that employee
may be absent up to five working days without loss of pay. These days may be taken up to one
month following date of death. “Immediate family” shall include spouse, children, parents, mother-
in-law, father-in-law, stepparent, stepchildren, or adoptive children in the household. Three days
shall be allowed for grandchildren, grandparents, brothers, brother-in-laws, sisters, sister-in-laws,
or a blood relative residing in the same household. One day of sick leave may be used to attend the
funeral of an aunt, uncle, niece, or nephew and persons similarly related by marriage. One day of
sick leave may be used to perform an active role in a funeral service (e.g. pallbearer, organist,
singer, eulogist etc.)
Jury Duty – Employees may be excused for jury duty. While serving on such duty, the employee
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shall continue to receive regular pay but shall remit to the school corporation, the amount received
for such duty. Allowances for parking, mileage, and meals are the employee’s to keep.
3. Insurance - Enrollment must take place within 31 days of hire date. All insurance benefits will
be effective based on the following:
- First official day of employment is on or before the 10 th of the month – Benefits begin the first
day of the following month (For example, an employee who starts on October 10th will start
receiving benefits on November 1 st .)
- First official day of employment is the 11 th of the month or later – Benefits begin the first day
of the month following the next month. (For example, an employee who starts on October 11 th
will start receiving benefits on December 1st .)
Employees must work at least 4.5 hours per day or 22.5 hours per week to be eligible. The
corporation’s contributions toward health, dental, and vision insurance are effective with
the rate change schedules of these plans (January 1). Rate schedules will be available each
year.
Dental - For full-time employees, the school corporation will pay all but 25¢ of the single plan
premium for the year. Family coverage is available with the employer contributing 80 percent of the
premium. For part-time (at least 4 ½ hours a day) the school corporation will contribute half as
much as for full- time employees.
Term Life Insurance – The face value of the life insurance policy is up to $15,000 for full-time
employees. Employees who are less than full-time, but who work at least 4 ½ hours a day will
receive insurance up to the amount of $7,500. The premium of the term life insurance will be paid by
the corporation with a 25¢ cost per year to the employee.
Vision Insurance – For full-time employees, the school corporation will pay all but 25¢ of the single
plan premium for the year. Family coverage is available with the employer contributing 80 percent
of the premium. For part-time (at least 4 ½ hours a day) the school corporation will contribute half
as much as for full-time employees.
Long-Term Disability – For full-time employees, the school corporation will make a long-term
disability plan available with a 60 percent long term disability benefit. Premium is 25¢ per
year.
Short Term Disability - Available upon hire with employee paying the full cost.
4. Public Employee’s Retirement Fund (PERF) – The school district shall make the employer’s
contribution for employee’s participation in PERF. Membership is required for full-time employees
as defined in the Board adopted resolution effective July 1, 2004.
5. Mileage – Upon Board approval of the properly filed mileage claim form, individuals will be
reimbursed at the rate approved by Board Policy D11.02 when asked to use their own vehicles
for approved school business.
6. Upon retirement employees will receive a stipend equal to $32.50 times the number of unused sick
leave and personal leave days plus $32.50 times the number of years employed in Hamilton SE
Schools. To qualify a person must actually retire and make application for PERF benefits and be at
least 62 years of age or have 20 years of service with the corporation. This is not meant to be a
“severance” benefit. Proof of retirement (receiving PERF payments) will be required. Personnel who
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do not qualify for retirement are not eligible for reimbursement for unused sick or personal days.
Personnel may only retire from HSE once to receive reimbursement for unused sick or personal days
and years of service.
7. Employees who leave employment with HSE for any reason and receive a stipend for unused sick
and personal leave days and are rehired during the same school year will not receive additional leave
days until the following school year.
Employees who leave employment with HSE for any reason and did not receive a stipend for unused
sick and personal leave days and are rehired during the same school year will receive pro-rated
leave days based on the portion of the year employed.
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