Book Keeper
Guardian Roofs
- Salary
- $50k
- Experience
- 2+ yrs
- Location
- Orange, California, United States
- Job type
- Full-time
Required skills
- QuickBooks Online
- QuickBooks Desktop
- AccuLynx
About the role
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<div><strong>Benefits:</strong></div>
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<li>Competitive salary</li>
<li>Health insurance</li>
<li>Training & development</li>
</ul>
</div>
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<strong>Scope of Work: Guardian Roofing Bookkeeper<br></strong><br>
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<strong>1. Financial Management & Integration<br></strong><br>
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<strong>Software Syncing:</strong> Manage the daily data flow between AccuLynx and QuickBooks to ensure job costs, invoices, and payments are mirrored accurately.</li>
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<strong>Accounts Payable (AP):</strong> Process vendor invoices and ensure they are assigned to the correct job folders.</li>
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<strong>Accounts Receivable (AR):</strong> Monitor "Job Progress" status in AccuLynx; generate and send progress billings, final invoices, and statements to homeowners or insurance adjusters.</li>
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<strong>Bank Reconciliation:</strong> Perform weekly reconciliations of all bank and credit card accounts within QuickBooks.</li>
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<strong>2. Construction-Specific Accounting<br></strong><br>
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<strong>Job Costing:</strong> Maintain granular tracking of "Estimated vs. Actual" costs. Alert management if a project’s labor or material spend exceeds the AccuLynx estimate.</li></ul><div>
<strong>3. Compliance & Payroll<br></strong><br>
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<strong>Subcontractor Management:</strong> Verify that all "1099" crews have active General Liability and Workers' Comp insurance certificates on file before processing payments.</li>
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<strong>Payroll Processing:</strong> Manage weekly payroll for in-house crews, including tracking California-specific overtime and prevailing wage requirements if applicable.</li>
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<strong>Regulatory Filings:</strong> Prepare and file Southern California local sales taxes and assist with annual Workers' Comp audits.</li>
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<strong>4. Reporting & Communication<br></strong><br>
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<strong>Cash Flow Forecasting:</strong> Provide weekly reports on "Cash on Hand" vs. "Upcoming Trade Payables."</li>
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<strong>Profitability Analysis:</strong> Generate monthly P&L statements per project type (e.g., Residential Reroof vs. Commercial Repair).</li>
</ul><div><br></div><div>
<strong>Required Qualifications<br></strong><br>
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<br> | <strong>Feature</strong> | <strong>Requirement</strong> | <strong>Software</strong> | Expert-level QuickBooks Online/Desktop & AccuLynx experience.<br> | <strong>Industry</strong> | Minimum 2+ years in Construction/Trades (Roofing preferred).<br> | <strong>Knowledge</strong> | Strong understanding of California labor laws and mechanics' lien laws.<br> | <strong>Traits</strong> | High attention to detail; ability to "detective" discrepancies between CRM and Accounting software.</div><div> </div>
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About Guardian Roofs
Residential and commercial roofing, repair, and inspection services.
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