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Job details:
Group Registrar – Higher Education
Company: Propel – A part of upGrad
Location: Gurugram, Haryana
Experience: 15+ years in Higher Education / Academic Administration
Qualification: Master’s degree required; PhD preferred
Travel: 30–40%
Compensation: Open to Discussion
Employment Type: Full-time
Industry: Higher Education / EdTech
About Propel
Propel is a part of upGrad, one of India's leading higher education and workforce development platforms. As part of the upGrad ecosystem, Propel works with institutions and education stakeholders to drive high-quality academic outcomes, institutional excellence, and scalable higher-education initiatives.
About the Role
Propel is looking for an experienced and accomplished Group Registrar to lead academic administration, regulatory compliance, accreditation, governance, and institutional coordination across multiple colleges/campuses.
The ideal candidate will be a senior academic administrator with 15+ years of experience in higher education, with strong and demonstrable expertise in NAAC accreditation, UGC/AICTE compliance, university liaison, academic governance, and multi-campus administration.
This is a strategic leadership position requiring close collaboration with institutional leadership, Principals, Deans, IQAC teams, faculty, universities, regulatory authorities, and other key stakeholders.
Key Responsibilities
Academic Administration & Governance
- Lead and oversee academic administration and governance across multiple colleges/campuses.
- Develop, implement, and strengthen academic policies, processes, and governance frameworks.
- Ensure adherence to academic regulations, institutional policies, and statutory requirements.
- Work closely with Principals, Deans, Heads of Departments, faculty, and academic leadership.
- Standardize academic administration processes and best practices across campuses.
- Support senior leadership on academic planning, governance, and institutional decision-making.
NAAC Accreditation & Quality Assurance
- Lead end-to-end NAAC accreditation and re-accreditation cycles across institutions.
- Drive institutional preparedness, documentation, data collection, evidence management, and accreditation submissions.
- Oversee preparation of SSR, AQAR, and other relevant accreditation documentation.
- Work closely with IQAC and academic teams to ensure compliance with NAAC requirements.
- Drive continuous quality improvement and accreditation-readiness initiatives.
- Coordinate accreditation visits, peer-team interactions, audits, reviews, and related activities.
UGC / AICTE & Regulatory Compliance
- Ensure compliance with applicable UGC, AICTE, and other statutory/regulatory requirements.
- Monitor changes in higher-education regulations and translate them into actionable institutional requirements.
- Oversee regulatory documentation, reports, submissions, approvals, and renewals.
- Coordinate statutory inspections, audits, approvals, permissions, and regulatory correspondence.
- Ensure timely submission of mandatory reports and institutional data.
- Identify compliance gaps and drive corrective actions with relevant stakeholders.
University & Regulatory Liaison
- Act as a senior point of contact with affiliated/partner universities and regulatory authorities.
- Develop and maintain strong relationships with universities, accreditation bodies, statutory authorities, and other relevant stakeholders.
- Manage university-related processes including affiliations, approvals, examinations, academic calendars, and statutory requirements.
- Coordinate with external stakeholders during inspections, audits, accreditation exercises, and regulatory reviews.
- Represent Propel/institutional leadership in relevant academic and regulatory forums when required.
Multi-Campus Academic Operations
- Provide academic governance and administrative oversight across multiple colleges/campuses.
- Ensure consistency in academic policies, processes, documentation, and compliance standards.
- Establish cross-campus reporting and monitoring mechanisms.
- Identify operational and compliance gaps and drive improvements.
- Travel across campuses and institutions as required to review academic administration and compliance.
Academic Records, Documentation & Reporting
- Oversee the accuracy, integrity, and completeness of academic and statutory records.
- Establish robust systems for maintaining regulatory, accreditation, academic, and governance documentation.
- Review academic reports, compliance dashboards, institutional data, and supporting documentation.
- Ensure institutional readiness for regulatory inspections, audits, and accreditation exercises.
- Maintain strong documentation and audit trails across campuses.
Leadership & Stakeholder Management
- Partner with senior leadership, Principals, Deans, IQAC, academic heads, faculty, and administrative teams.
- Build a strong culture of academic governance, compliance, quality assurance, and continuous improvement.
- Lead, mentor, and develop academic administration and compliance teams.
- Drive accountability for regulatory submissions, accreditation milestones, and academic governance initiatives.
- Present key academic governance, accreditation, and compliance updates to senior management.
Required Experience
- 15+ years of relevant experience in higher education, academic administration, university administration, institutional governance, or a related field.
- Experience in a senior academic administration role such as Registrar, Deputy Registrar, Associate Registrar, Dean – Administration, Director – Academic Administration, or equivalent.
- Strong hands-on experience managing NAAC accreditation/re-accreditation cycles.
- Demonstrated experience with UGC and AICTE regulations and compliance.
- Experience working with universities, accreditation agencies, regulatory authorities, and statutory bodies.
- Proven experience managing multi-campus or multi-institution academic administration.
- Strong understanding of the Indian higher-education regulatory and accreditation ecosystem.
- Experience leading cross-functional academic and administrative teams.
Educational Qualification
- Master’s degree in Education, Management, Academic Administration, Social Sciences, or a relevant discipline.
- PhD preferred.
Preferred Candidate Profile
Candidates with the following experience will be particularly relevant:
- Successfully led multiple NAAC accreditation/re-accreditation cycles.
- Managed academic administration across multiple colleges, universities, or campuses.
- Strong working knowledge of UGC, AICTE, NAAC, IQAC, SSR, AQAR, and institutional quality-assurance frameworks.
- Experience managing university affiliations, regulatory approvals, inspections, and statutory requirements.
- Strong stakeholder relationships with universities, accreditation agencies, and regulatory bodies.
- Experience building institutional processes for accreditation readiness and continuous quality improvement.
- Proven ability to work with senior academic leadership and governing bodies.
Key Competencies
- Academic Governance
- NAAC Accreditation & Re-accreditation
- UGC Compliance
- AICTE Compliance
- University Liaison
- Regulatory Affairs
- Institutional Quality Assurance
- IQAC Management
- Multi-Campus Administration
- Academic Operations
- Accreditation Documentation
- Statutory Compliance
- Stakeholder Management
- Institutional Policy & Process Development
- Leadership & Team Management
- Strategic Planning
- Audit & Inspection Readiness
Travel
The role requires approximately 30–40% travel across campuses, institutions, universities, regulatory bodies, and other stakeholder locations.
What Success Looks Like
The successful candidate will help ensure:
- Strong and consistent academic governance across campuses.
- Timely and effective regulatory compliance.
- Successful management of NAAC accreditation/re-accreditation processes.
- Effective coordination with universities and regulatory authorities.
- Robust academic, statutory, and accreditation documentation.
- Standardized academic administration processes across institutions.
- Continuous improvement in institutional quality and academic governance.
Apply
If you are a senior higher-education professional with extensive experience in NAAC accreditation, UGC/AICTE compliance, university liaison, and multi-campus academic administration, we would like to hear from you.
Click on Apply to know more.