Office Administrator (Legal & Operations Support)

<div class="benefits"> <div><strong>Benefits:</strong></div> <ul> <li>401(k)</li> <li>Company parties</li> <li>Dental insurance</li> <li>Health insurance</li> <li>Paid time off</li> <li>Vision insurance</li> </ul> </div> <div class="trix-content"> <div> <strong><br>Greenlink Energy Solutions<br></strong><br> </div><div>Greenlink Energy Solutions is building the next generation of commercial clean energy infrastructure—designed for performance, resilience, and long-term value. We partner with organizations to deliver intelligent energy systems that reduce risk, control costs, and strengthen operational independence.<br><br> </div><div>We are seeking a highly organized, detail-oriented <strong>Office Administrator (Legal & Operations Support) </strong>to support cross-functional operations with a strong emphasis on legal documentation, administrative systems, and internal coordination. This role is ideal for someone with a <strong>paralegal background</strong> who is also <strong>tech-savvy</strong> and comfortable working within CRM platforms and internal systems.<br><br> </div><div><strong>Position Overview</strong></div><div>The Shared Services & Office Administrator plays a critical role in maintaining the structure, accuracy, and accessibility of key business documentation and administrative systems. This individual will support internal stakeholders—including leadership and in-house counsel—by ensuring processes are streamlined, records are organized, and reporting requirements are consistently met.<br><br> </div><div> <strong>Key Responsibilities<br></strong><br> </div><div><strong>Legal Documentation & Contract Management</strong></div><ul> <li>Prepare, format, and update legal and operational documents as requested by leadership</li> <li>Maintain organized, centralized records of contracts and agreements</li> <li>Categorize, file, and ensure accessibility of all documentation</li> <li>Support document tracking and version control to maintain accuracy and consistency</li> <li>Assist in-house counsel with administrative legal support</li> </ul><div><strong>Grant Administration & Reporting</strong></div><ul> <li>Coordinate and manage monthly grant reporting requirements</li> <li>Gather, compile, and verify data for grant submissions</li> <li>Ensure reports are completed accurately and submitted on time</li> <li>Maintain organized records of all grant-related documentation</li> </ul><div><strong>Systems & Administrative Coordination</strong></div><ul> <li>Manage and maintain internal systems, including KeyCafe access and tracking</li> <li>Support CRM and administrative platforms to ensure operational efficiency</li> <li>Identify opportunities to improve internal workflows and organization</li> </ul><div><strong>Warranty & Asset Management</strong></div><ul> <li>Register warranties for HVAC equipment and maintain accurate records</li> <li>Track and organize warranty documentation for quick and easy retrieval</li> </ul><div><strong>Inventory Management</strong></div><ul> <li>Maintain inventory of office equipment and supplies</li> <li>Track and manage Greenlink merchandise inventory</li> <li>Coordinate with internal teams to ensure accurate inventory levels</li> </ul><div><strong>Billing & Documentation Support</strong></div><ul> <li>Submit PandaDoc billing requests for merchandise purchases</li> <li>Ensure all supporting documentation is complete, accurate, and properly recorded</li> </ul><div><strong>Qualifications</strong></div><ul> <li>Preferred: <strong>Paralegal background</strong> or experience supporting legal teams</li> <li>Strong organizational and document management skills</li> <li>High attention to detail with a focus on accuracy and consistency</li> <li>Tech-savvy with experience in CRM systems and digital document platforms</li> <li>Ability to manage multiple priorities and meet deadlines</li> <li>Strong communication and coordination skills</li> <li>Proficiency in Microsoft Office and/or Google Workspace</li> </ul><div><strong>Why Greenlink?</strong></div><div>At Greenlink, we value clarity, accountability, and continuous improvement. This role is an opportunity to work at the intersection of operations, legal, and technology—helping build the internal infrastructure that supports meaningful, real-world energy solutions.</div> </div>

Installs renewable energy systems and energy efficiency solutions.