Bring Structure. Think Ahead. Make an Impact.
At Great Rivers Dental, we do more than support our practices – we build systems, develop leaders, and create environments where teams can thrive.
We’re looking for a highly organized proactive Executive Assistant to support our Integrator (Director of Operations). This role is not just about managing tasks, it’s about managing the flow of information, communication, and follow-through that keeps our organization running smoothly.
If you are someone who naturally thinks ahead, takes initiative, and holds a high standard for organization and quality, this could be a great fit.
Why You’ll Love It Here:
A Values-Driven Culture
Our core values guide how we show up every day:
- Patient Centered: Compassion - Clarity - Anticipation - Follow-through - Respect
- Always Learning, Always Improving: Curiosity - Feedback - Ownership - Growth - Sharing
- One Trusted Team: Support - Respect - Communication - Recognition - Dependability
- Do What’s Right: Honesty - Privacy - Accountability - Courage - Integrity
- Choose Positivity, Take Initiative: Solutions - Encouragement - Initiative - Enthusiasm - Action
Meaningful Impact
This role directly supports the execution of the organization. By creating clarity, structure, and follow-through, you will help leadership focus on coaching teams, improving performance, and driving growth across all practices.
Growth & Development
- Ongoing training and development
- Exposure to leadership and operations across multiple practices
- Opportunity to grow into higher-level operational roles over time
Competitive Compensation & Benefits
- Competitive salary (based on experience)
- 401k with employer match
- Generous PTO and paid holidays
- Medical, vision, and dental benefits
What You’ll Do:
Own Meeting Execution
- Prepare agendas, materials, and scorecards for leadership meetings
- Attend meetings, capture decisions, and track action items
- Ensure all follow-up tasks are completed
Manage Reporting & Data Flow
- Collect and audit weekly KPI data from all practices
- Ensure all information is accurate, complete, and organized
- Compile and distribute final reports
Act as a Communication Filter
- Review and organize emails, messages, and operational requests
- Present information in a clear, decision-ready format
- Ensure leadership is only receiving complete and relevant information
Standardize Organizational Documents
- Review and refine internal documents
- Ensure consistency in formatting, clarity, and quality
- Return incomplete work for revision
Support Practice Operations
- Prepare summaries for site visits
- Convert notes into structured action plans
- Track follow-through with team members
What Success Looks Like:
- Leadership no longer reviews raw or incomplete data
- Communication is organized, clear, and actionable
- All meetings are fully prepared and followed through
- Tasks and commitments are consistently tracked and completed
- The Integrator is able to focus on coaching, leadership, and decision-making
What We’re Looking For:
- Highly organized and detail-oriented
- Strong written communication and formatting skills
- Comfortable leveraging technology and AI tools to streamline workflows, improve organization, and enhance communication
- Proactive and forward-thinking – you anticipate needs without being asked
- Comfortable holding a high standard and sending work back when incomplete
- Able to manage multiple priorities with consistency and accuracy
- Professional, dependable, and solution-focused
What This Role Is Not:
This is not a passive, task-based assistant role
You will not be given step-by-step direction for everything
This role requires initiative, ownership, and independent thinking
Schedule & Availability
This role is best suited for someone who is adaptable, organized, and comfortable working within a dynamic schedule that shifts based on business needs.
- This is a full-time position with a flexible schedule aligned to the Integrator’s calendar
- Work hours may vary week-to-week based on meetings, priorities, and operational needs
- Availability during core leadership meeting times is required
- Some early morning or late evening availability may be needed depending on scheduling demands
Requirements:
- 2+ years in an Executive Assistant, administrative, or operations support role
- Strong proficiency in Microsoft Office (Excel, Outlook, Teams)
- Ability to manage multiple systems and workflows
- Experience with data, reporting, or documentation preferred
Join Our Team!
If you’re looking for a role where you can bring structure, think ahead, and make a real impact on a growing organization, we’d love to meet you.
Apply today and take the next step in your career with Great Rivers Dental!
