KEY RESPONSIBILITIES
Design Coordination & Documentation
- Assist in developing design packages for guestrooms and public areas.
- Prepare and organize design presentations, finish palettes, and material boards.
- Support FF&E specification writing, finish schedules, and material indexes.
- Maintain organized project documentation and ensure version control across teams.
Project Coordination
- Coordinate with internal design teams, procurement, and extensively with overseas suppliers and manufacturing partners.
- Track design deliverables and support adherence to project timelines.
- Assist in reviewing shop drawings and coordinating revisions with designers and vendors.
- Follow up with internal and external teams to ensure timely responses and progress.
Vendor & Material Coordination
- Coordinate extensively with overseas suppliers and manufacturing partners.
- Manage communication regarding materials, specifications, timelines, and deliverables.
- Track vendor responses, follow up on outstanding items, and ensure alignment with project schedules.
- Coordinate sample requests, approvals, and material submissions.
Estimation & Pricing Support
- Assist in reviewing supplier quotes and pricing for FF&E items.
- Align specifications with vendor pricing.
- Coordinate with internal teams to ensure pricing reflects project scope and design intent.
- Track revisions and updates to estimates throughout the project lifecycle.
Execution Support
- Assist in ensuring alignment between design intent, specifications, and production.
- Support project handovers from design to procurement teams.
- Participate in internal coordination meetings and track action items.
Site & Field Coordination
- Travel to project sites as required to support field verification and coordination.
- Assist with site inspections and documentation.
- Support the resolution of on-site issues in coordination with the design and project teams.
Qualifications
- 3 to 6 years of experience in hospitality interior design or FF&E coordination.
- Familiarity with hotel brand standards and prototype-based design environments.
- Basic experience with FF&E specifications and shop drawing coordination.
- Strong organizational and time management skills.
- Ability to manage multiple tasks and priorities simultaneously.
- Detail-oriented with strong follow-through.
- Effective communication and coordination skills.
- Willingness to travel as required for project needs.
Software Requirements
- AutoCAD (required)
- SketchUp / REVIT
- Adobe Creative Suite
- Microsoft Excel or Google Sheets
- Experience with Spexx or similar platforms
Compensation
- Competitive salary, commensurate with experience.
- Performance-based, project-related bonus structure.
- This is a salaried role with expectations aligned to project deliverables and team coordination responsibilities.
Work Environment
This position operates within a fast-paced, deadline-driven environment supporting multiple hospitality projects at various stages. Success in this role requires strong coordination skills, adaptability, and the ability to maintain accuracy under pressure.
This role is a pathway to a Designer or Project Lead position, depending on performance.