Assistant to the Executive Director

Various Divisions and Branches within the Ministry of ALSS are seeking highly organized, detail-oriented, and proactive individuals to fill Assistant to the Executive Director vacancies. These roles are integral to the smooth operation of the Branch that they support and contribute directly to the Ministry's commitment to helping Albertans live and age well. Reporting to the Executive Director, the Assistant to the Executive Director role is responsible for delivering high-level administrative and operational support across dynamic, multi-team environments, often with competing priorities. Key responsibilities include: • Manage information flow and scheduling. o Coordinates calendar, appointments, travel, and meetings. o Reviews and tracks correspondence, highlighting urgent issues. o Drafts correspondence and manages action requests using ARTS. o Prepares agendas, reports, and presentations. • Administration and office management. o Develops and improves administrative systems and workflows. o Providing essential support for financial processing, contracts, human resources coordination, and records management. o Acting as a liaison between branch leadership and internal/external partners, including other ministries and stakeholders. o Acting as the WPA and being proficient with the internal ERP system • Provide leadership and guidance to other administrative staff. o Offers training and coaching. o Facilitate staff meetings to ensure consistency and coordinate tasks.

Assisted Living and Social Services (ALSS) provides supports for seniors, families, and communities, and helps Albertans access disability services, continuing care, financial supports, affordable housing, services for the homeless, and other social-based programs. The Ministry supports Albertans through a person-centered, integrated service delivery model that recognizes the unique circumstances, experiences, and strengths of individuals and families.