Program Assistant

About the Department

The Office of Off-Campus Programs invites applications for one full-time, 12-month appointment as Program Assistant. The successful applicant will play a key role in the smooth running of all academic operations housed under the Off-Campus Programs umbrella by providing key support to both the Dual Enrollment/Dual Credit Program and the Prison Education Program. The selected applicant would play a large role in the recruitment, registration, and advisement of students within both programs. 

Position Duties

• Include supporting Off-Campus Programs staff and students participating in the Dual Enrollment/Dual Credit Program/Prison Education Program.
• Advising DE/DC students participating in a HEPC Level Up Pathway Program. 
• Aiding in planning and scheduling all off-campus student events (i.e., dual enrollment/dual credit; PEP graduation and other PEP recruitment events).
• Tracking department budgets, including making purchases and reconciling of purchasing card transactions.
• Assist the Dual Enrollment/Dual Credit Program/Prison Education Program with scheduling of travel arrangements. 
• Data entry of student course registrations and inquiry in the Banner system.
• Generation of reports from the Argos system.
• Assist with ordering, pickup and delivery of student textbooks *must be able to pick 50lbs plus.* 
• Entering student ratings. 
• Accurate record-keeping and organizational skills with attention to detail.
• Maintain confidential student data for annual reports. 
• Overseeing and training student workers on multiple tasks. 
• Keeping detailed notes and messages for PEP Coordinator when out of office.
• Respond to routine inquiries from alumni of Off Campus Programs.
• Other duties as assigned by the Office of Off-Campus Programs.

Minimum Qualifications

Excellent attitude, flexibility, and problem-solving skills, along with a commitment to providing high quality assistance to the staff of Off-Campus Program and its students. Associate’s Degree required. Specific knowledge of office functions, Banner and Argos. Knowledge of college advising practices, attention to detail, ability to learn quickly, self-motivation and multi-tasking abilities is a must.

Other Qualifications

All applicants must apply at https://www.schooljobs.com/careers/glenvilleedu, including a letter of interest, resume or cv, and names and contact information (including phone and email addresses) for at least three professional references.