Executive Assistant

The Opportunity

We are seeking a highly organized, adaptable, and proactive Part-Time Executive Assistant to support the CEO and Executive Management Team (EMT). This role requires strong administrative skills, the ability to manage competing priorities, and a high level of professionalism and discretion. The successful candidate will play a key role in ensuring the smooth operation of executive functions and internal engagement initiatives.

Hours of work: Tuesday to Thursday from 8:00am – 4:30pm

In this role you will:

• Manage calendars and coordinate meetings for the CEO and EMT
• Prepare agendas, documents, and logistics for meetings
• Own and manage the travel program, including booking and itinerary coordination for the CEO and EMT
• Manage, prepare and submit expense reports and credit card reports for CEO and EMT
• Administer a variety of company policies and procedures, such as the travel policy and gift card policy and procedure
• Lead the Employee Engagement Committee and organize internal events
• Handle confidential documents and communications with discretion
• Support EMT with presentations and reports using Microsoft 365 tools
• Support CEO & EMT on other ad-hoc administrative tasks (mailing, sorting, filing, etc.)

What You Need

• Minimum 3 years of experience supporting senior leadership in an administrative capacity
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft 365, especially PowerPoint, Outlook, Teams, and Word
• Ability to work independently and manage multiple tasks
• Adaptable and proactive with a solution-oriented mindset

What We Offer

Core Total Rewards

• Fully funded Group Benefits (medical, dental, vision, life insurance, dependent life, AD&D, short term disability, & long term disability)
• Group RRSP with 100% Employer Match up to 4%
• Freedom to Choose, Consult +, and Telus Pharmacy Group
• 3 Weeks Vacation Immediately
• Employee Assistance Program
• Workplace Wellness Program
• Support of professional memberships/certifications

Additional Rewards

• Educational Reimbursement Program
• Employee Charitable Donation Program (monetary and product donations)
• Employee Service & Recognition Awards
• Referral Bonus Program
• Summer Fridays
• Employee Engagement Committee initiatives
• Smart casual dress atmosphere
• A unique opportunity to be a key player in a growing global organization
• An innovative fast-paced culture focused on people

Equal Opportunity Statement:

Glen Dimplex Americas is committed to fair and accessible employment practices. Glen Dimplex Americas may use AI on different recruitment platforms to screen applications.

We thank all applicants for their interest in Glen Dimplex Americas, however, only those selected for an interview will be contacted.