Website:
zaroorat.com
Job details:
About the Role
We are looking for a professional, organized, and customer-focused Front Office Coordinator to be the face of our organization. As the first point of contact for visitors, clients, and employees, you will play a key role in creating a welcoming environment while ensuring the smooth day-to-day operations of the front office.
The ideal candidate should possess excellent communication skills, a pleasant personality, strong organizational abilities, and the capability to multitask in a fast-paced work environment.
Key Responsibilities
- Welcome and assist visitors, clients, and guests in a courteous and professional manner.
- Manage incoming calls, emails, and correspondence, directing them to the appropriate departments.
- Maintain the reception area, ensuring it is clean, organized, and presentable at all times.
- Schedule appointments, meetings, and conference room bookings.
- Coordinate visitor registrations and maintain visitor logs.
- Handle incoming and outgoing courier services, parcels, and official documents.
- Provide administrative support to various departments as required.
- Maintain office records, files, and databases with accuracy.
- Coordinate office supplies inventory and place orders when necessary.
- Support HR activities such as employee onboarding, attendance coordination, and document management (if applicable).
- Assist in organizing company meetings, events, and employee engagement activities.
- Ensure compliance with office policies and maintain confidentiality of sensitive information.
- Handle basic office administration tasks and support day-to-day operational requirements.
Qualifications
- Bachelor's degree in any discipline.
- 1–3 years of experience in Front Office, Reception, Administration, or Customer Service.
- Freshers with strong communication and interpersonal skills are encouraged to apply.
Required Skills
- Excellent verbal and written communication skills.
- Strong interpersonal and customer service skills.
- Professional appearance and positive attitude.
- Good organizational and multitasking abilities.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Ability to work independently and as part of a team.
- Strong attention to detail and problem-solving skills.
- Time management and coordination skills.
- Basic knowledge of office administration practices.
Preferred Qualifications
- Experience with office management or reception software.
- Knowledge of attendance management systems is an added advantage.
- Experience coordinating meetings and office events.
What We Offer
- Competitive salary package
- Professional growth and learning opportunities
- Supportive and collaborative work environment
- Employee engagement activities
- Paid leave and company benefits (as applicable)
Click on Apply to know more.