Website:
inhabitr.ai
Job details:
Job Title: Receptionist cum Admin
Experience: 3–8 Years
Location: Mumbai, India
Department: HR & Admin
Work Timing: US Shift: 11:00am - 8:00pm
About Inhabitr:
Inhabitr Inc. is an AI Technology and furniture B2B company transforming design and purchasing of furnishing in commercial real estate, including hospitality, residential, multi-family and student housing markets. Its mission is to make it easier and more affordable for people to furnish their hotels and apartment buildings using technology and global sourcing. They offer a wide range of high-quality furniture options, including casegood, sofas, chairs, beds, dining sets, and lighting among others. In addition, Inhabitr coordinates delivery and installation of furniture. Visit us at www.inhabitr.ai to learn more.
Role Description
We are seeking a friendly and organized Receptionist cum Admin to manage our front desk and provide administrative support. The ideal candidate will be the first point of contact for our clients and visitors, ensuring a welcoming atmosphere while efficiently handling office tasks.
Key Responsibilities:
I. Greet and welcome visitors, clients, and employees in a professional manner.
II. Maintain a clean and organized reception area.
III. Handle incoming and outgoing mail and packages.
IV. Managing hard copy file organization, archiving, and destruction per retention policies.
V. Organising meetings with clients, service providers, IT officials, legal, and government bodies.
VI. Stock and Inventory Management:
a. Oversight of stationery, office materials, and F&B inventory.
b. Maintenance of laptop inventory.
VII. Vendor and Housekeeping Management:
a. Vendor management and ensuring timely payments.
b. Coordination of housekeeping services.
VIII. Insurance and Travel Coordination:
a. Coordination of insurance-related tasks.
b. Management of travel arrangements and bookings.
c. Passport and visa coordination.
IX. Scheduling Appointments with Clients:
a. Updating Calendar for MD and Top Leadership.
b. Preparing invoices/bills and transferring them to respective departments.
X. Financial Coordination:
a. Coordinating with Banks and Insurance companies for renewals.
b. Securing the best available schemes for international credit and medical insurance cards.
XI. Statutory and Compliance:
a. Knowledge of statutory requirements and compliance.
b. Coordination for timely payments and renewals of all cards - Credit, Medical, etc. Directors/Managers.
XII. Housekeeping andProcurement:
a. Managing office premises and company's apartment cleanliness.
b. Procuring household materials and equipment as necessary.
XIII. Data Management:
a. Maintaining and updating client list and service provider's data.
b. Preparing and record-keeping of communication mails and files.
XIV. Infrastructure Coordination:
a. Liaising/coordination with Internet service providers for smooth internet services.
b. Coordinating total procurement (stationery, accessories, office equipment, etc.).
XV. Financial Record-keeping:
a. Handling debit/cash vouchers, petty cash/cheque receipts/payments.
b. Maintaining company accounts in Tally. Timely record-keeping.
Qualifications
- Proficiency in Phone Etiquette and Receptionist Duties
- Strong Clerical Skills and organizational abilities
- Clear and professional Communication skills
- Exceptional Customer Service skills
- Ability to multitask and manage time efficiently
- Familiarity with basic office software is a plus
- High school diploma or equivalent is preferred
Contact:
Shraddha Dalmia
shraddha@inhbitr.ai
Click on Apply to know more.