INK IN CAPS
Website:
iiclab.com
Job details:
Job description:
Company Description
INK IN CAPS is a Mumbai-based Design+Tech+Experience company dedicated to creating innovative and impactful digital solutions. The company focuses on leveraging advanced technologies to design memorable brand experiences, offering services such as Metaverse Development, Projection Mapping, Virtual Reality, Augmented Reality, Web and Mobile Development, VFX, and Virtual Events. INK IN CAPS provides tailored strategies, competitive analysis, and technology assessments to craft unique brand stories, ensuring they resonate with their target audience. With a commitment to innovation, the company has developed IPs such as SaaS products like V-Tour, V-Retail, and V-Verse to enhance brand engagement.
Job Title: Executive Assistant to Director
Location: Goregaon, Mumbai
Experience: 1-3 years
Preferred Industry Background: Tech/ SaaS or similar background
Responsibilities:
1. Executive Support
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare meeting agendas, minutes, and action items, ensuring follow-up on assigned tasks.
- Act as a point of contact between the CEO and internal/external stakeholders, handling communication and ensuring timely responses.
- Organize and maintain confidential files and records, ensuring information is secure and easily accessible.
- Assist the CEO with daily administrative duties and complete a broad variety of administrative tasks.
2. Project Management
- Oversee and coordinate special projects and initiatives as directed by the CEO.
- Ensure that project milestones and deadlines are met, and report progress regularly.
- Collaborate with various departments to gather necessary information and resources for projects.
3. Research and Reporting
- Conduct research and prepare reports on various topics as requested by the CEO.
- Provide data analysis and summaries to support decision-making processes.
4. Communication and Liaison
- Draft and edit correspondence, communications, presentations, and other documents, Emails, and handle phone calls on behalf of the CEO.
- Facilitate smooth communication between the CEO and internal/external stakeholders.
- High-quality communication materials produced (minimal revisions needed).
- Positive feedback from stakeholders on communication efficiency.
5. Administrative and Office Management
- Ensure the smooth operation of the CEO’s office, including managing supplies, equipment, and facilities.
- Coordinate with the Admin and HR departments for any office-related needs.
- Assist in organizing company events, meetings, and other activities as required.
6. Financial Management
- Assist the CEO with budgeting, expense tracking, and financial planning with Accounts and HR.
- Prepare and manage expense reports, ensuring accuracy and compliance with company policies.
- Liaise with the finance department to ensure timely processing of payments and reimbursements.
7. Personal Assistance
- Assist the CEO with personal tasks and errands as needed.
- Manage personal appointments, travel, and other activities for the CEO.
Expected qualification
- Bachelor/ Master in IT or similar field
- 1-3 years of experience as an Executive Assistant preferably in Tech/ SaaS or similar background
- Maintain a high level of professionalism and discretion at all times.
- Exhibit strong organizational and multitasking skills.
- Demonstrate excellent written and verbal communication skills.
- Be proactive, resourceful, and able to work independently.
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