Founder's Assistant (Personal + Executive Support)

GrowthScribe

Website: growthscribe.com
Job details:

Company Description

GrowthScribe is a data-driven Growth Marketing agency that helps businesses uplift the quality of their branding and attract better quality leads. Our mission is to revolutionize growth through digital marketing, enabling business owners to focus on other aspects of their business. Since 2016, we've helped over 987 businesses increase their revenue through strategic digital marketing services. Our services include developing strategies, print media & graphic designing, website & funnel building, email marketing, conversion rate optimization, copywriting, and social media marketing.

Role Description

Your job is to become his second brain — managing his calendar, inbox, follow-ups, travel, vendors, hiring, and personal admin end-to-end. This is a founder-side role, not a corporate EA role. It requires high trust, high ownership, excellent judgment, and the ability to represent him with zero hand-holding.

The founder currently works long hours across multiple businesses. Your success is measured by how much time you free up — the target is 35+ hours per week — by anticipating needs, closing loops, and running the operational backbone of his work and personal life.

Core competencies: Executive assistance | Calendar & inbox management | Written communication | Vendor & stakeholder coordination | Travel management | Finance admin | Hiring coordination | Research & resourcefulness | Remote self-management | Discretion & judgment

Work arrangement: Remote position | Flexible schedule | Global clients | Evening availability required

Day-to-Day Responsibilities

• Manage calendar across time zones — protect focus time, schedule intentionally, not just book meetings.
• Triage inbox daily — flag urgent items, draft replies in his voice, handle routine threads directly.
• Follow up with clients, contractors, and team members to close open loops.
• Prepare pre-meeting briefs with context: who, what, last conversation, agenda, action items.
• Coordinate with CA, banks, and vendors on GST filings, invoices, payments, and compliance.
• Manage vendor relationships and subscriptions — domains, hosting, SaaS tools, renewals.
• Support hiring — post JDs, screen candidates, schedule interviews, track pipeline.
• Handle travel end-to-end — flights, hotels, visas, itineraries, ground transport.
• Own personal admin — Manage household coordination (family, domestic help, deliveries), health (doctor appointments, prescriptions, records), food (orders, reservations, preferences), gifts & occasions (birthdays, anniversaries, festivals for family/clients/team), personal bills & subscriptions, shopping & errands, and personal documentation (IDs, passports, insurance).
• Coordinate with family on household matters when needed.
• Take on random projects and tasks as they come up.
• Support sales/outreach efforts during low-task days — cold email follow-ups, negotiation threads, and inbox outreach across our businesses.

Work Schedule: Remote, full-time, 6 days/week. Working hours: 2 PM - 11 PM IST. Flexibility required for regular off-hours coordination during founder's travel (3-5 times per year). 9.5 hours daily, 6 days/week.

Requirements

• 3+ years as an EA or PA, ideally with a founder or entrepreneur (not corporate).
• Excellent written and spoken English (business professional level).
• Fluent in Hindi for CA, bank, and vendor coordination.
• Proactive mindset — you anticipate needs, you don't wait for instructions.
• Resourceful — you figure things out without lengthy explanations.
• Strong judgment — you know when to ask vs when to decide.
• Discreet — you'll handle sensitive business, financial, and personal information.
• Tech-savvy — Google Workspace, Notion, WhatsApp, ChatGPT/Claude, project management tools.
• Self-starter who doesn't need hand-holding or daily check-ins.
• Strong memory and context tracking — you remember what gets forgotten.
• Reliable internet + backup power + own laptop + quiet space for calls.
• Long-term commitment mindset.
• Comfortable working fully remote with no daily check-ins.
• Reflects professional, direct, no-fluff values in all communication.

Role Details

• Type: Full-time, fully remote
• Working Hours: 2 PM – 11 PM IST, with flexibility for occasional off-hours coordination when needed.
• Probation: 3 months.
• Bonuses: Performance bonus after 3 months, annual raise based on ownership and outcomes
• Career Growth: Can grow into Operations Manager role over 12–24 months as business scales.
• Start Date: Immediate

If you enjoy high-ownership work, love closing loops, and want to be the operational backbone of a multi-business founder — we'd love to hear from you.

We particularly welcome candidates from Indore, Jaipur, Chandigarh, Nagpur, Coimbatore, Kochi, Vadodara, Bhubaneswar, Nashik, Rajkot, Surat, Lucknow, Kanpur, Ahmedabad, Patna, Ludhiana, Agra, Madurai, Vijayawada, Varanasi, Jabalpur, Raipur, Dehradun, Mysore, Mangalore, Thiruvananthapuram, Guwahati, and other Tier 2/3 cities across India.

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