Office Receptionist / Accounts Payable Clerk

Fort Walton Machining, Inc. was formed in 1987 as a specialized custom manufacturing operation, specifically to service Eglin Air Force Base and its prime contractors. It began as a small company with only two employees, but its mission—even then, as it remains today—was to provide highly technical, precision machining with zero defects, delivered on time, and to the complete satisfaction of its customers.

Commitment to that mission quickly earned the company a reputation for “walking the walk,” not just “talking the talk.” As evidence of this, Fort Walton Machining became a certified “Dock to Stock” supplier for one of its major customers as early as 1991.

Certified to AS9100 Quality Standards, as well as government and military standards such as MIL-I-45208A, the company played a significant role in the Air Force AMRAAM project from 1991 to 1993. The long-term vision was always to expand into commercial markets while continuing to serve the military and its prime contractors.

In early 1995, the company formed a business alliance with a major corporation in the medical industry, which led to additional business opportunities with partners in the British Isles and Japan. As a result of these diverse experiences, Fort Walton Machining has grown into an international service company, capable of supporting customers around the world.

Summary:  Completes payment transactions and controls expenses by receiving, processing, verifying, and reconciling invoices.

Essential Duties and Responsibilities include the following. Other duties may be assigned.         

• Review all invoices for appropriate documentation and approval prior to payment.
• Matching Invoices with multiple line item P.O.’s and Packing Slips; Set invoices up for payment.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Pay vendors by scheduling and preparing checks; research / correct purchase order, contract, invoice, or payment discrepancies and documentation; ensure credit is received for outstanding memos.
• Monitor accounts to ensure payments are up to date.
• Respond to all vendor inquiries.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Protect organization's value by keeping information confidential.

Qualifications

• To perform this job successfully, you must be reliable, well organized, detail oriented, and possess a professional attitude.
• Knowledge of accounts payable and general accounting procedures is desired.
• Proficient in Excel, ERP experience a plus.
• Demonstrate Strong problem-solving skills, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Exhibit the ability to interact with employees and vendors in a professional manner.

Education and/or Experience                                                  

• High School Diploma/GED or equivalent. 
• 1-3 years accounts payable or general accounting experience preferred.

Physical Demands

• Will spend long hours sitting in a busy, open office area using office equipment and computers.
• May require occasional lifting of supplies and storage boxes.

All your information will be kept confidential according to EEO guidelines.

Fort Walton Machining, Inc. is a drug-free workplace. Testing for illegal drugs is required prior to hire and may be conducted periodically during employment.

Reasonable Accommodation: Fort Walton Machining, Inc. will provide reasonable accommodation to all applicants and employees. If you need an accommodation to complete the application process, please contact Dan Bowman at 850 244-9095.

Equal Employment Opportunity: Fort Walton Machining, Inc. provides equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, citizenship status, disability, protected veteran status, or any other legally protected status. We prohibit discrimination in all aspects of employment, including recruitment, hiring, compensation, benefits, training, promotions, and termination.

We comply with all applicable laws and regulations, including but not limited to Title VI and Title VII of the Civil Rights Act, the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA), Section 503 of the Rehabilitation Act, and the Americans with Disabilities Act (ADA).