Sales & Proposal Administrative Assistant

FlavorWiki is a consumer and product understanding platform that combines advanced software solutions with rigorous market research methodologies. We're looking for a highly organized, detail-oriented Sales & Proposal Administrative Assistant to support our business generation and proposal preparation efforts.

The role is responsible for providing administrative support in sales, customer success and proposal preparation functions. This entry-level position requires proficiency in Excel/Google Sheets, PowerPoint/Google Slides, and CRM platforms (specifically Pipedrive). The successful candidate will possess a background in customer success, economics, business, or a related field for a tech company, and will demonstrate strong organizational skills and meticulous attention to detail. This position is designed for an individual who is capable of working both independently and as part of a collaborative team. The role requires active participation in video calls, both with clients and team members, to support business operations and proposal development. Training will be provided to ensure proficiency in all required areas.

Key Responsibilities:

• Assist the sales team in the preparation of proposals and business generation tasks.
• Manage and update the CRM system (Pipedrive) with accurate and timely data.
• Develop, maintain, and update pricing models and spreadsheets using Excel/Google Sheets.
• Manage and update presentation templates for proposals using PowerPoint/Google Slides keeping corporate standards.
• Follow established procedures and guidelines to ensure consistency and quality across all deliverables.
• Provide customer support, effectively helping clients with inquiries and requirements related to sales. 
• Maintain a high level of accuracy and attention to detail in all tasks.
• Attend scheduled video conferences and team meetings during working hours.
• Collaborate with team members to support overall business generation efforts.

Requirements:

• Background in economics, business, customer success, finance, or a related discipline.
• Advanced skills in Excel/Google Sheets and PowerPoint/Google Slides.
• Experience using CRM platforms, preferably Pipedrive.
• Exceptional attention to detail and strong organizational capabilities.
• Ability to follow directions and established processes accurately.
• Strong written and verbal communication skills in English, with the ability to understand and participate in business discussions and video calls.

Remote Work Requirements:

• Must have a personal computer or laptop, headphones, and a dedicated, quiet workspace.
• Reliable high-speed internet connection.
• Availability to work during European or US business hours, with occasional local in-person meetings.

About FlavorWiki:

FlavorWiki is a digital insights company that provides market research services and a powerful analytical software for the food and ingredient industry to facilitate data collection, analysis and reporting of consumer insights across all relevant purchase drivers. It combines advanced data and machine learning techniques with easy-to-use features to enable digital communication with consumers, colleagues and suppliers around the world. 

We leverage a global community of testers who are invited to give their opinions on the products subject to the studies by completing surveys within the web-based FlavorWiki application, no downloads required. All the data gathered in these studies is uploaded in real time into the software where our customers can run different statistical analyses, create reports and share results with colleagues.

The FlavorWiki team is a dedicated, multicultural and highly motivated group of professionals, located all around the globe, bringing unique capabilities, knowledge and diverse experience into the work dynamics at FlavorWiki. We encourage every team member to grow professionally and perform in a rewarding and always challenging environment.  

Application process:

FlavorWiki will review every submission carefully and will get in touch with all applicants who provide the information and documents as requested and make a great fit for the role. The application process includes:

1.   Filling the online application form.

2.   Submitting a CV in English.

3.   Submitting a short presentation video / audio in English.

Applicants will be notified via email if they are selected for an online interview.