Finance Manager

AyatiWorks

Website: ayatiworks.com
Job details:

Company Description

AyatiWorks is a boutique digital technology company specializing in creating impactful digital experiences. By combining strategic planning and insightful methodologies, AyatiWorks helps businesses establish a strong presence within the competitive digital marketing ecosystem. With a dedicated focus on innovation and growth, the company empowers clients to succeed in a dynamic virtual landscape. AyatiWorks values collaborative efforts and cutting-edge solutions to meet its clients' needs effectively.

Role Description

Job Title

Finance & Administration Manager / Senior Finance Executive

Reporting To

CEO / Head – Finance & Operations

Role Objective

To ensure timely collection of receivables, zero-delay statutory compliance, efficient vendor payments, and smooth administration operations while maintaining strong internal controls and coordination with stakeholders.

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Key Responsibilities

1. Payment Collection & Receivables Management

• Monitor and manage end-to-end Order-to-Cash (O2C) cycle

• Track customer invoices and ensure timely collections as per agreed credit terms

• Follow up with customers, business units, and sales teams for overdue receivables

• Prepare weekly and monthly ageing reports, collection forecasts, and MIS

• Reconcile customer accounts and resolve billing or receipt discrepancies

• Maintain accurate records of collections, unapplied cash, and clarifications

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2. Statutory Compliance & Regulatory Payments

• Ensure on-time payment and filing of all statutory dues, including:

• GST

• TDS

• PF / ESI

• Professional Tax

• Any other applicable local or central compliances

• Coordinate with auditors, consultants, and government portals

• Maintain statutory registers, challans, acknowledgements, and audit-ready records

• Support internal and external audits with complete documentation

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3. Accounts Payable & Vendor Management

• Process vendor invoices with proper verification and approvals

• Ensure timely vendor payments while optimizing credit periods

• Handle vendor reconciliations and resolve discrepancies

• Coordinate fund allocation and cash planning for payments

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4. Administration & Operational Follow-ups

• Handle finance-related administrative coordination with HR, legal, and operations

• Follow up on contracts, agreements, renewals, and compliance documentation

• Support employee reimbursements, advances, and finance-related admin requests

• Ensure smooth coordination between finance, admin, and external stakeholders

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5. Reporting & Controls

• Prepare daily cash flow statements and monthly MIS

• Maintain strong internal controls and process discipline

• Identify process gaps and suggest improvements for efficiency

• Ensure data accuracy across systems (SAP / Oracle / Tally / ERP)

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Key Performance Metrics (KPIs)

Payment Collection

• Receivables Collection Efficiency: ≥ 95% within agreed credit period

• Overdue Receivables (>30 days): Less than 5% of total AR

• Daily / Weekly Follow-up Compliance: 100% adherence

• Unapplied / Unidentified Cash: Less than 2% of total collections

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Statutory Compliance

• On-time statutory payments & filings: 100% (Zero delays, zero penalties)

• Audit observations related to compliance: Nil / Minimal

• Accuracy of statutory records: 100%

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Accounts Payable

• On-time vendor payments: ≥ 98% as per agreed terms

• Vendor reconciliation issues: Closed within defined SLA

• Penalty or interest due to delays: Zero

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Administration & Process

• Turnaround time for admin finance requests: Within SLA

• Process improvement initiatives implemented: Minimum 2 per year

• Stakeholder satisfaction (internal teams): High / Positive feedback

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Required Skills & Competencies

• Strong expertise in Accounts Receivable, Statutory Compliance, and Admin Coordination

• Hands-on experience with SAP / Oracle / Tally / ERP systems

• Excellent follow-up, coordination, and communication skills

• High attention to detail and compliance mindset

• Ability to work independently with ownership and accountability

🔹 Additional Responsibility: Client Onboarding & Documentation (For Smooth Collections)

6. Client Onboarding Documentation & Controls

• Own and manage the financial onboarding process for all new clients

• Ensure complete and accurate documentation before service commencement, including:

• Signed Agreement / Work Order / MSA

• Commercial terms (pricing, scope, milestones)

• Payment terms, credit period, penalties, and escalation clauses

• GST details, PAN, billing address, and contact details

• PO (where applicable) and client approval hierarchy

• Validate documentation to ensure invoices can be raised without disputes

• Coordinate with Sales, Business, and Legal teams to close documentation gaps

• Create and maintain a Client Master Data File in ERP / tracker

• Ensure onboarding checklist sign-off before activating client billing

• Maintain a centralized client documentation repository for audits and collections follow-up

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🔹 Updated Key Performance Metrics (KPIs)

Client Onboarding & Documentation

• Documentation completeness before first invoice: 100%

• Clients onboarded with signed agreement / PO: 100%

• Invoice rejections due to documentation gaps: Zero

• Turnaround time for client financial onboarding: ≤ 3 working days

• Billing disputes linked to onboarding errors: Nil

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🔹 Impact on Payment Collection (Linked KPI)

• First invoice payment within agreed credit period: ≥ 95%

• Collection delays due to contract or documentation issues: Zero

• Clarity of payment terms across all active clients: 100% coverage

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🔹 Process Ownership Statement (Strong Line for JD)

“Own the end-to-end client financial onboarding process to ensure clean documentation, accurate billing, and seamless payment collection with zero disputes.”

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🔹 Optional: Simple Client Onboarding Flow (1-liner for SOP)

Sales Closure → Finance Documentation Check → Client Master Creation → Billing Activation → Collection Trackin

Click on Apply to know more.